Colo-Speed Administrator

Newcastle University

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

The Role
We are looking for a highly motivated and enthusiastic individual to join the COLO-SPEED research team, as the COLO-SPEED Research Programme Administrator.

The COLO-SPEED research programme is building the world's largest platform for research in prevention and early diagnosis of bowel cancer. We deliver a range of studies, with a variety of methodologies and focuses, all of which have the ultimate aim of reducing bowel cancer deaths. The COLO-SPEED team spans Newcastle University and South Tyneside and Sunderland NHS Foundation Trust and this post would sit within Newcastle University.

The COLO-SPEED Research Programme Administrator will provide administrative and organisational support to the COLO-SPEED research group, supporting successful delivery of the COLO-SPEED portfolio of research. COLO-SPEED is building the world's largest platform for research in prevention and early diagnosis of bowel cancer.

This post is a full-time (100% FTE), fixed-term role until 31st January 2027. Further information about this post can be obtained by contacting Dr. Christina Dobson.

Key Accountabilities

• Organise COLO-SPEED events, conferences and workshops (both public-facing (i.e., patient group meetings, engagement events) and academic (i.e., research symposium)) including: scheduling, agendas, taking and disseminating minutes; organising catering; room bookings; publicity; travel; accommodation; printing; and providing hands-on practical assistance on the day.
• Maintain COLO-SPEED study email inboxes, bringing emails to the attention of relevant team members as required.
• Maintain the COLO-SPEED website and social media sites, including updating news and information on studies, research and opportunities.
• Manage initial contacts about the COLO-SPEED Research Network or COLO-SPEED patient group from members of the public.
• Draft and distribute quarterly study newsletters, with support from wider COLO-SPEED team for individual section content.
• Provide organisational support to the research team by maintaining a level of academic/researcher diary oversight to enable organisation of meetings, events and appointments.
• Advise and liaise with team members requiring services and procure and distribute commodities, equipment and services using Faculty central admin and University Procurement departments.
• Liaise with research study sites to provide regular data updates.
• Maintain systems to manage and store project information following governmental, NHS and University guidelines relating to confidentiality and data protection.
• Liaise with Faculty central admin and University Finance and Procurement departments to ensure goods and services are processed and resolve invoice related queries.
• Work effectively with the COLO-SPEED research group team members, at both Newcastle University and South Tyneside and Sunderland NHS Foundation Trust, to support the effective delivery of our research programme.
• Any other duties as requested that are grade appropriate.

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications.
• RSA II, an equivalent secretarial qualification, or demonstrable significant experience in an administrative role.