"Commercial Events Coordinator"

Commercial Events Coordinator

Location: Commercial Operations, Humanities Divisional Office, Schwarzman Centre for the Humanities, Radcliff Observatory Quarter, Woodstock Road, OX2 6GG

Contract type: Permanent Hours: Full time (36.5/ 1 FTE)

About the role: Are you ready to help shape one of Oxford’s most exciting new destinations for culture, learning, and public engagement?

The Schwarzman Centre for the Humanities is a landmark new University building that brings together world-class teaching and research with a vibrant mix of public-facing venues—including a concert hall, theatre, exhibition space, library, cinema, café and more. Having recently opened on 29 September 2025, we’re now seeking an experienced and proactive Events Coordinator to join our small team to help establish and deliver our commercial events programme from the ground up.

Sitting within our dynamic Commercial Team, you will be primarily responsible for administering and managing a wide range of events and activity bookings, from conferences and hospitality packages to commercial hires and public programmes. This is a hands-on, end-to-end role that spans:

• Responding to enquiries and converting leads into bookings
• Planning and coordinating logistics across multiple venues
• Supporting the delivery of events on-site with professionalism and flair
• Ensuring events are invoiced accurately and payments are timely
• Capturing customer and staff feedback and refining processes for continuous improvement

You’ll work closely with colleagues across academic and cultural teams to ensure seamless scheduling and exceptional service. With a strong customer focus and a knack for organisation, you’ll help build lasting relationships and drive repeat business.

About you: We’re looking for someone who thrives in fast-paced environments and brings:

• Proven experience in event coordination, ideally across diverse venues or multi-use buildings
• A can-do attitude and the initiative to shape new systems and workflows
• Excellent communication and stakeholder management skills
• Flexibility to balance office-based planning with on-the-ground delivery
• Willingness to engage in light manual handling and active venue work (training provided)

The duties and skills required are described in further detail in the job description.

Why join us? This is a unique opportunity to be part of something new, from laying the foundations to delivering unforgettable experiences. You’ll be joining a collaborative, forward-thinking team at a defining moment in the Centre’s journey. We offer:

• A chance to contribute to a high-profile launch and legacy
• A varied role with scope to innovate and grow
• A supportive environment that values creativity, rigour, and public impact

Application process: Applications for this vacancy are to be made online.

For your online application, you will be required to upload your curriculum vitae and a supporting statement, setting out how you meet the selection criteria for the post, using examples of your skills and experience. As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now.

For further details, please refer to the How to apply section of the job description. Any further enquires may be directed to hr@humanities.ox.ac.uk

The closing date for applications is 12.00 noon on Friday 13 March 2026. Only applications received before this time can be considered.

Shortlisting will take place the following week and interviews are expected to be held the week commencing 23 March 2026.

Please quote Vacancy ID 185202 on all correspondence.

Committed to equality and valuing diversity

Pay Scale: STANDARD GRADE 5 Salary: £32,108 - £37,338

Contact Person: Andrea Williams