"Contract Administrator 4 - Procurement and Contracting - FT - Day"

Who We Are

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit www.ucihealth.org.

Your Role on the Team

Position Summary:

Under general direction incumbent is responsible for coordinating the contracting of commodities as assigned, from initiation through terms and conditions and legal reviews to signed contract and implementation in accordance with policies and procedures, including but not limited to investigating alternatives, reviewing cost effectiveness, soliciting bids and negotiating with vendors. Incumbent is responsible for procurement of a wide variety of medical related services and supplies and understanding end to end supply chain process to properly implement successful programs. Performs contract administration, price analysis, and negotiations. Contracts for minor/capital equipment, as assigned. Develops sourcing strategies for services, supplies, and technologies associated with assigned commodities/categories. Incumbent must employ use of analysis-based scoring criteria/methodology to include presenting models to key stakeholders in clinical and business settings. Develops and maintains expertise in commodities and sourcing of supplies for areas assigned. Resolves POs, payment, contract, and departmental issues. Develop and drives complex RFXs for services and supplies, including bid specifications, terms and conditions, bid evaluation and vendor selection. Assists in the planning of, and performs lease/purchase transactions following UC program guidelines, as assigned. Documents source selection, price rationale, and maintains purchase documentation to assure compliance with audit, University of California, state and other requirements. Adheres to HIPAA and BAA requirements. Performs other duties as assigned.

What It Takes to be Successful

Required Qualifications:

• Effective interpersonal skills required to establish and maintain credibility and working relationships with vendors, colleagues and client groups.
• Bachelor's degree in related area and/or equivalent experience/training.
• Advanced written, verbal and interpersonal communication skills; advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills.
• Advanced organizational, presentation and negotiation skills.
• Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills.
• Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
• Advanced knowledge of Word, Excel, Project, PowerPoint, and other tools in the Microsoft Office
• Advanced knowledge and understanding of specific contracting assignments.

Preferred Qualifications:

• Legal training and/or certification and/or degree desirable
• Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices.

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.