"Contract/Grant Coordinator"

Contract/Grant Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Job Number: 252656

Organization: Dept of Pediatrics

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Schedule: 40 hrs per week

Work Schedule: 40 hrs per week

Work Type: Onsite

Salary Range: Targeted Salary $50,300/annually based on experience.

Benefits Provided: Yes

Required Attachments: Resume

The Contract/Grant Coordinator position responsibilities include providing support to the business team lead in the management and oversight of hundreds of contract agreements, 20-50 sponsored grants (depending on the year), and over 100 accounts.

Duties:

• Contract Oversight. Establishes, maintains, modifies, and tracks all incoming professional service and speaking agreements, business associate agreements for both grants and contracts, and independent contractor and other service agreements for the PSB Training program. This requires knowledge of Procurement policies and procedures, SoonerTrack contract routing procedures, an understanding of PSB available trainings and schedules, and a high level of attention to detail.
• Centralized Accounts Receivable Billing. Manages accounts receivable billing for the PSB training program. This requires setting up billing accounts through central accounts receivable once contracts are finalized, performing monthly billing on established contracts, tracking invoices and payments, and an overall high level of organization.
• Accounts Payable. Responsible for the management, tracking, and payment submission for all service agreements, rental agreements, independent contractor agreements, or other types of monthly subscription services. Reviews consultant invoices for accuracy. Reviews and approvals of consultant travel expenses. Tracks all payments for updated budget management and projections.
• Financial Reconciliation/Budgeting. Reconciles the PSB training account and National Symposium on the Sexual Behavior of Youth (NSSBY) account monthly. Produces account projections, as needed. Writes training and program budgets. Further manages internal tracking of individual training project expenses, tracks credit card income and submits cost transfers between accounts, as needed.
• Purchasing. Will maintain a university purchasing card (PCard) and make project specific purchases. Will submit IT Security reviews as needed for software subscriptions and web services. Will reconcile PCard purchases monthly to the correct GL code and account. Will initiate other forms of purchasing through the university Marketplace or the PeopleSoft requisition process.
• Communication/Correspondence. Must be able to effectively communicate information to multiple personnel, consultants, program directors, university departments, and agencies receiving or seeking training.
• Meeting Attendance. Attends PSB training meetings for updates on scheduling and upcoming training and other events. Attends DBP Section meetings. Attends weekly meetings with NCSBY Director.
• As Needed. Performs various tasks as needed to successfully fulfill the function of the position.

Job Requirements

Required education: Bachelor's Degree AND

• 24 months experience in proposal submission and/or research administration.

Equivalent/Substitution: Will accept 48 months experience in proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 72 months experience.

Skills:

• Knowledge of standard bookkeeping and accounting procedures
• Advanced excel skills with ability to build and manipulate spreadsheets
• Able to understand a chart of accounts and code entries to proper account
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Able to communicate well and build rapport quickly with students, faculty and staff
• Able to produce reports and complete work within deadlines
• Customer service
• Must be able to read and interpret policy as well as State and Federal regulations

Working Conditions:

Physical:

• Communicate effectively and listens.
• Engage in repetitive motion.

Environmental:

• Standard Office Environment

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Dec 2, 2025

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