"Grant Coordinator"

Position Overview

This position encompasses a wide range of sponsored project administration responsibilities from all aspects of the pre-award stage of sponsored awards through the notice of award. The primary responsibility is to serve as an administrative resource preparing and reviewing all proposals from university researchers and faculty (principal investigator, PI) that are submitted to external sponsors for consideration of funding. The incumbent for this position is expected to work congenially and cooperatively under extreme pressure and inflexible and tight deadlines. This position will be responsible for proposal preparation and review.

This position is designated as fully remote, meaning most activities will be performed from an agreed-upon off-campus location. Some in-person activities such as meetings with PIs, trainings, and team meetings will be required on occasion.

Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California, Delaware, Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.

Job Description

• 35% - Develop an adequate, accurate, and justifiable proposal budget in coordination with the Principal Investigator and in accordance with agency and university policies, including the determination of the appropriate facilities and administration (F&A) rate to include on the project in compliance with university and agency policies.
• 15% - Prepare all necessary agency application forms with correct institutional information including final consolidation of all required components of the proposal, review the written text, verify the correct format and appropriate number of proposal copies. Complete and transmit the approved proposal package via electronic or other systems to meet all agency-imposed deadlines and provide any necessary assistance to investigators with agency electronic systems that require direct interaction by the PI, such as NSF FastLane, Streamlyne, etc.
• 10% - Analyze and interpret the agency's request for proposal (RFP), which includes eligibility requirements, instructions for proposal development and submission, budgeting requirements for allowable or unallowable costs, cost sharing requirements, and appropriate agency forms. Review all known contract terms/requirements noted at the proposal stage and obtain additional university approvals from appropriate departments as necessary, including facilitation of written responses related to future negotiations of terms and conditions through Contract Negotiations, the Vice Chancellor for Research, and other administrative offices at KU.
• 10% - Solve unique and time-sensitive problems and interact with Principal Investigators, agency officials, and university personnel in all departments/centers of the university at varying levels and maintain high responsiveness and stellar customer service in the face of unyielding deadlines and inflexible external schedules.
• 10% - Revise/review and establish an approved project budget for the expenditure of funds for new awards in compliance with university and agency regulations.
• 10% - Review and verify compliance with requirements for working with human subjects, animals, biohazards, recombinant DNA, radioactive substances, potential implications of export control regulations, and any other applicable research compliance at time of proposal submission. Confirm all necessary compliance regulations for sponsored projects at award initiation.
• 5% - Ensure inclusion and review/approve content of commitment letters to confirm financial needs, space needs, and collaboration necessary for successful implementation of the project if an award is made, including all internal parties as well as subrecipients external to the university.
• 5% - Implement the university routing process.

Required Qualifications

1. Bachelor's degree and two (2) years of related professional-level work experience or GED/HS Diploma and four (4) or more years of related work experience.
2. One (1) year of experience interpreting information from a variety of contracts, award documents, or similar items.
3. Strong written communication skills as demonstrated by application materials.
4. Training and/or education or previous work experience with computer applications to create word processing documents, spreadsheets, and databases as evidenced in application materials.

Preferred Qualifications

1. Bachelor's degree in Business/Accounting or related field.
2. Work experience in sponsored projects administration as shown in application materials.
3. Experience working with the Uniform Guidance as evidenced in application materials.
4. Experience with university business policies and procedures or similar systems as shown in application materials.
5. Work experience that required being time-sensitive and detail-oriented as evidenced in application materials.
6. Experience in a university research environment as shown in application materials.

Contact Information to Applicants

Brad Bernet
bernet@ku.edu

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Monday, January 12, 2026 and will continue until a qualified pool of applicants is identified.

Advertised Salary Range

$50,000

Application Review Begins

12-Jan-2026

Anticipated Start Date

18-Jan-2026

Primary Campus

University of Kansas Lawrence Campus

FTE

1.0

Reg/Temp

Regular

FLSA Status

Nonexempt

Employee Class

U-Unclassified Professional Staff

Work Location Assignment

Telework