"Contract/Grant Manager"

Contract/Grant Manager

Company: University of Oklahoma

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Job Number: 252815

Organization: Basic Science Administration

Schedule: Work Schedule: Monday - Friday, 8AM - 5PM

Work Type: Onsite

Salary Range: Targeted salary range of $54,700 - $60,000 annually, dependent upon qualifications and experience.

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Basic Sciences Shared Administration serves the departments of Biochemistry & Physiology, Cell Biology, and Microbiology & Immunology. The BSA Grants Team currently manages 150 active grants in addition to providing pre-award support for their assigned faculty members. We are looking for a knowledgeable individual who is great with people and can provide a high quality of service.

Duties:

• Responsible for supervision, oversight, and administrative guidance for proposal submission, agreement negotiation, and oversight of compliance with sponsor, federal, and state regulations, University policies.
• Provides direct administrative and fiscal management of the grant or contract.
• Oversees all aspects of outgoing subawards to include knowledge of subrecipient monitoring process.
• Responsible for financial planning and monitoring grant/contract progress.
• Hires, trains, supervises, and evaluates pre-award staff and ensures staff members remain knowledgeable of changes in federal, state, and University guidelines, policies, procedures, and regulations.
• Maintains up-to-date knowledge of federal, state, institutional, and sponsor guidelines including but not limited to 2 CFR 200 (Uniform Guidance), FARS/DFARS.
• Develops budgets for all grant submissions and may assist key program leadership in the preparation of grants.
• Works closely and collaboratively with the Director of Post-Award, Office of Research Services.
• Oversees, manages, and delivers leadership in ensuring compliance in the areas of proposal development and award negotiation.
• Coordinates with other University departments including but not limited to the Office of Technology Development, Office of Export Control, and Office of Legal Counsel, as necessary about acceptable award terms and conditions.
• Manages the day-to-day operations of the Office of Research Services (ORS) pre-award team.
• Drafts, negotiates, and executes legal and business terms for research related agreements.
• Performs other related duties as assigned.

Job Requirements

Required Education and Experience: Bachelor's degree in Business Administration, Accounting, Finance, Management, or closely-related field, AND:

• 60 months experience in business management, administration, accounting, finance, operations management or closely related area. 24 months of the required experience must be directly related to coordinating/managing sponsored grants or contracts.

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelor's Degree for a total of 108 months experience.

Skills:

• Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).
• Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Knowledge of pre-award grant submission process and federal application requirements.
• Advanced organization skills
• Ability to communicate verbally and in writing.
• Ability to perform multitasks and handle stressful situations.

Certifications: None

Working Conditions:

Physical:

• Sit for prolonged periods.
• Use of a computer.
• Manual dexterity.
• Communicate effectively and listen.

Environmental:

• Office Work Environment.
• Stressful environment when meeting deadlines.

Job Posting: Dec 23, 2025

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