"Assistant Director, Research & Compliance Administration"

Assistant Director, Research & Compliance Administration

Posted: 28-May-25

Location: New York, New York

Type: Full-time

Categories: Staff/Administrative

Internal Number: JR107301

The Provost’s Office – Office of Research Support (ORS) at The New School seeks a highly organized, detail-oriented, systems-thinking Assistant Director, Research & Compliance Administration with excellent written and verbal communication skills and advanced regulatory compliance and project management skills to assist the Associate Provost for Research (APR) expand research administration, support, and compliance programs and services to ORS staff, students, university staff, and faculty. 

The Assistant Director must be able to develop and implement policies, procedures, processes, and systems to support research administration programs, which operate within federal and state laws, federal and state regulations, and policy requirements. The selected candidate will work closely with the APR, as well as other ORS colleagues and university stakeholders to provide effective program support. This position reports to the Associate Provost for Research. 

The New School is an equal opportunity employer. We strongly encourage applications from individuals who are committed to our mission and who seek to work collaboratively with all members of our community.

RESPONSIBILITIES

Regulatory Compliance – 50%

• Manages, in collaboration with the APR, the compliance documentation requests of auditors for research and sponsored programs.
• Facilitates the cross-functional responses needed during sponsored award-related audits and compliance reviews. Ensures adherence to an university-approved corrective action plan. Manages APR’s university-wide regulatory compliance reporting requirements related to research and sponsored programs;
• Designs and implements comprehensive training plans for all employee roles and university departments that participate in research and sponsored programs administration and regulatory compliance. Coaches the ORS staff on effective training strategies and delivery (e.g., train-the-trainer);
• Interprets federal and state laws and regulations to help develop, implement, and manage research and sponsored programs administrative policy, procedures, and processes across all university units that impact research and sponsored programs; Utilizes cross-functional teams to develop and implement policy and procedure process design/redesign;
• Coordinates the collection and preliminary analysis of conflicts of interest and conflicts of commitment disclosures on research and sponsored projects as well as serve as an administrator to the Conflict of Interest Committee (COIC) and oversees Principal Investigator compliance with COIC-approved conflict of interest management plans as required by federal regulations; Arrange for and attend COIC meetings and takes minutes that accurately reflect confidential discussions and determinations;
• Assist the Human Research Protection Program by performing the following IRB Analyst duties: monitor IRB email account and route inquiries to the appropriate person, apply the IRB Toolkit checklist for pre-reviews, non-human subjects research determinations, assist with Cayuse Human Ethics system and documentation upkeep, assist research investigators in the processing of research protocols; review and track new protocol submissions, amendments, adverse event reports, and progress reports, etc.

Project Management – 40%

• Facilitates cross-functional teams for the smooth execution of ORS-related implementation project plans, end-to-end process designs, and day to day program activities. Formulates and manages business plans and project plans so that defined goals are achieved;
• Utilizes or integrates technology tools to evaluate and triage requests to the APR and departmental group email accounts; Works with ORS and IT staff to design, implement, redesign, and monitor effectiveness of research and sponsored programs electronic administration software and technology-related administrative tools; Monitors and troubleshoots with ORS and IT staff to correct and improve technology tools for increased efficiency and accuracy of ORS programs, projects, and services; 

Administration – 10%

• Manages the infrastructure and administration of ORS-led internal grant competitions (e.g., Student Research Awards, Faculty Research Fund, etc.) and limited submission competitions; Assists the APR and Assistant Director of Pre-Award and Research Development with conducting informational sessions for internal grant competitions; Assists internal competitions’ Selection Committee members with completing their reviews of grant applications, field questions from applicants, manages communications with applicants, winners, and ORS;
• Collects and analyzes ORS metrics and key performance indicators and advises the APR on required course corrections; Assists APR with continuous improvement by providing insights into innovation demands across the sponsored project lifecycle, serving on working groups, and developing new tools and processes; Prepares performance reports and annual reporting for senior leadership and key stakeholders;
• Performs other duties as assigned. 

MINIMUM QUALIFICATIONS

• Bachelor’s Degree in a relevant field.
• 3-5 years of prior experience with complex project management and process improvement in regulatory environments, administrative support, and other relevant experience.
• 3-5 years of prior experience with interpreting federal regulations and developing or revising policies and procedures.
• Experience with working successfully with cross-functional teams and training complex material to diverse audiences.
• Excellent interpersonal, oral and written communication skills, close attention to detail, and strong organizational and time management abilities.
• Demonstrated expertise with an enterprise-level financial system. 
• Demonstrated ability to work both independently and as a team player, manage time and multiple competing priorities.
• Ability to effectively communicate complex issues clearly and concisely (both verbally and in written communication) in a professional manner.
• Ability to be self-directed, flexible, proactive, and think creatively. 
• Proficient with Microsoft Office (e.g., Word, Excel, PowerPoint).

PREFERRED QUALIFICATIONS

• Experience working with process design and implementation.
• Strong technical aptitude.

WORK MODE

Hybrid - Employees hired for this position primarily work remotely with the occasional on-campus presence required with advanced notice. Employees in this role will also be expected to use their best judgment to be on campus when necessary in order to best fulfill the responsibilities of their job descriptions.#LI-HYBRID 

SALARY RANGE

$75,000 - $85,000 per annum