Contracts & Grants Specialist, Department of Pediatrics

Job Summary

The Division of Pediatrics Infectious Disease Research and Global Health is recruiting a lead Contracts and Grants Specialist. We are seeking a highly collaborative and organized professional to provide significant contributions to our faculty conducting research both domestically and internationally.

Department-Specific Responsibilities

• Provides financial monitoring and analysis of contracts and grants, and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract, including regular financial statement distribution, effort monitoring, and related financial responsibilities.
• Consults on and completes pre-award applications and participates in contract closeouts, including budget development and adherence.
• Performs post-award accounting of complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Manages financial system transactions and monitoring.
• Liaises with collaborators to ensure compliance and timely execution and payment of subawards.
• Requests or approves amendments to contract terms or contract extensions.
• Analyzes contracts; ensures compliance with sponsor terms, university policies/procedures, federal/state regulations, and reporting and invoicing requirements.
• Provides comprehensive reports and guidance to leadership.

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants, and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract.
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Analyzes awards to determine reporting requirements and sends reports/invoices.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
• Closes out awards as appropriate.
• Provides policy and procedure interpretation to various stakeholders.
• Ensures compliance with sponsor terms, university policies/procedures, and federal/state regulations.