Overview
GENERAL SUMMARY OF POSITION:
Under the direction of the Vice Chair of Education or designee and the functional supervision of the Office of Undergraduate Medical Education, the Clerkship Education Coordinator is responsible for a wide range of complex planning and administrative functions for the clerkship and residency programs within the Department. Under the general supervision of the Clerkship Director, this position is responsible for a wide range of administrative functions for the UMMS student clerkship, and other…
medical student programs.
Responsibilities
MAJOR RESPONSIBILITIES:
- Primary liaison between the Clerkship Program Director, medical students and UME Faculty with the UME and numerous Medical Center and Medical School departments, affiliated teaching sites, and external agencies concerning UME programs.
- Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices concerning the medical student clerkship
- Coordinates and administers, in consultation with the Office of Undergraduate Medical Education, the timely accurate and complete implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating medical students in their rotations.
- Schedules clerkship rotations for UMMS and visiting medical students and manages clerkship evaluation process. In conjunction with the clerkship director, approve site placements and adjustments to schedule
- May assist in the design of resident and program evaluation systems. Manage confidential evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials
- Process graduate credentialing materials
- Participate in the design and development of curriculum, course materials, and student resources in collaboration with the course director and faculty
- Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events; maintains faculty and medical student attendance reports.
- Manage and coordinate all administrative duties relative to the medical student rotation. Ensures completion of application materials and maintains confidential applicant files
- Assists in the design of and maintains the clerkship program web site
- Work with clerkship directors to develop goals and program policies to support the educational mission of the Department. Responsible for implementation of an operational plan to meet goals and objectives
- Manage program budget, accounting for clerkship related expenditures.
- May supervise secretarial staff supporting the Department's educational programs.
- Establishes and coordinates with the Program Director, training site rotation schedules, clinic schedules, electives and other medical student assignments; maintains accurate records of medical student schedules and provides documentation for program accreditation and other purposes.
- Responsible for program data collection and the preparation of all program accreditation documents
- May utilize and maintain E-value computer software to store and track residency evaluations and faculty compliance rates with evaluation completion. Assists in development of e-value evaluation forms.
- May assist in the scheduling of applicant interviews and coordination of “interview days.” May assist in developing and maintaining; residency selection and applicant ranking committees.
- Perform other duties as required
Qualifications
REQUIRED QUALIFICATIONS
- Bachelor's degree or equivalent experience.
- 1 year of related experience in a health care setting.
- Proficient use of Microsoft Office programs. Proficiency or demonstrated ability to learn additional software programs.
- Knowledge of ACGME requirements for approved residency training programs desired.
- Demonstrated project management skills.
- Demonstrated experience in setting priorities, delegation of duties and independent decision making.
- Knowledge of developing evaluation instruments and monitoring evaluation process.
- Excellent interpersonal skills and written and verbal communication skills.
Organization
Realize Your Opportunities – A Career at UMASS Medical School
Inside Workings at UMASS Medical School
The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.
Mission and Culture
- We’re serious about our mission and about our people.
- Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
- International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists, discover causes of and cures for disease and help improve the quality of health care.
- Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
- Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients. These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
- Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
- Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.
Careers
UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion. UMMS is a world-class institution with opportunities to match.
Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.
Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce. In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.
24/7 Access to Employment Opportunities – iCIMS is our online job search and application system. iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!
Benefits
With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.
• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.
• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.
• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.
• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.
Apply for a Job
As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.
Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.
Start Now and Realize Your Opportunities!
A History of Making Vital Improvements - UMASS Medical School Milestones
- 1962: Legislation establishes University of Massachusetts Medical School
- 1970: First medical students begin classes in Shaw Building
- 1974: First class graduates 16 MDs
- 1979: PhD program begins
- 1986: Graduate School of Nursing opens
- 1986: PhD program becomes Graduate School of Biomedical Sciences
- 1994: Graduate School of Nursing initiates PhD program
- 1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
- 2001: Lazare Research Building opens
- 2002: Campus Modernization begins on the University Campus
- 2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
- 2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
- 2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
- 2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
- 2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.
- 2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
- 2010: Ambulatory Care Center opens
- 2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens
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