Coordinator, Dual Enrollment Advising

Company: Austin Peay State University

Job Location: Clarksville, 37044

Category: Admissions and Enrollment

Type: Full-Time

Job Description

The Coordinator, Dual Enrollment Advising serves as the primary academic advisor for all Dual Enrollment students, including Associate of Science (AS) in University Studies degree-seeking students. This role provides guidance to align students' long-term degree goals with dual enrollment course selection while coordinating advising responsibilities with the Dual Enrollment Advisor.

Primary Duties and Responsibilities

• Serve as the lead academic advisor for dual enrollment students, including degree-seeking and non-degree-seeking students.
• Advise home-schooled students with unique course needs, requiring collaboration with umbrella schools and parents.
• Customize credits to fit high school requirements, student needs, and potential future majors.
• Conduct advising sessions and assist with course registration for students each term sessions in-person, online, or via phone.
• Coordinate visits with high schools served by APSU's dual enrollment program, assisting students with the DE application, registration, and TN Dual Enrollment Grant application.
• Manage high school rosters from instructors and counselors to ensure proper registration and alignment with APSU course caps and minimum student enrollment needed for courses to make.
• Request and process ACT and AP scores required for registration.
• Analyze student holds and ineligibilities after course requests are submitted in Slate.
• Approve course requests in Slate and make necessary adjustments.
• Communicate with counselors regarding course and application approvals.
• Monitor student achievement by reviewing midterm grade reports and notifying counselors of students earning a grade of C or below.
• Notify counselors of academic alerts regarding student attendance, participation, and other concerns, referring students to academic support resources.
• Communicate with students regarding academic progress.
• Collaboration with instructors and departments for missing grades after submission deadlines.
• Analyzing and submission of grade reports to high school counselors after midterm and final grades are submitted via ARGOS reporting.
• Assist the Director in maintaining accurate documentation and compiling reports for compliance with SACSCOC, NACEP, THEC, TSAC, and APSU policies and procedures.
• Support the Director in developing initiatives to sustain and enhance the program.
• Oversee the use of student caseload management, communication, online appointment scheduling, enrollment campaigns, progress reports, and connecting students with support resources.
• Build relationships with high schools to assess and address their specific needs to increase and maintain enrollment.
• Travel to and from recruitment events such as preview days, college fairs, and high school visits.
• Distribute APSU graduation information and monitor students' progress with graduation applications.
• Attend and recognize students at high school graduation ceremonies for those earning an associate degree.
• Oversee Federal Work-Study students, including approving timesheets, assisting with scheduling, and providing guidance on managing department-related tasks.
• Assist off-site campus stakeholders and high school partners in coordinating dual enrollment logistics.
• Perform other duties as assigned to meet the needs of the Dual Enrollment program.

Knowledge, Skills, and Abilities

• Ability to interact in an effective and appropriate manner with the University community and the public.
• Exceptional level of customer service skills.
• Outstanding communication skills; both written and verbal

Required Qualifications

• Minimum of a Bachelor's degree
• Minimum of two (2) years of experience in higher education setting. (Advising experience preferred).

Physical Requirements:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

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