"Coordinator I - Event Coordinator"

Posted: 14-Dec-25

Location: Huntsville, Texas

Categories:

• Administrative/Support
• Staff/Administrative

Internal Number: 45770

Requisition: 202500385S

Occupational Category (Staff Positions Only): Professional

Hiring Salary: Monthly-Staff

Department: Graduate Studies Office

General Requirements:

Bachelor's degree in related field. One year of experience in a related field. Two or more years of experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Plans and executes complex events for the Graduate and Professional School. Collaborates with key university partners, including students, faculty, staff, and external constituents.

Primary Responsibilities (Staff Positions Only):

• Manages, arranges, and implements events and support services for the Graduate and Professional School.
• Processes all paperwork in relation to campus events.
• Staffs events to ensure that all logistics and event details are implemented as planned.
• Ensures logistics for invited guests are clear and complete.
• Maintains event budgets and financial record for accounts used in relation to events.
• Complies with budgetary guidelines and restrictions related to events.
• Plans, implements, coordinates, monitors, supports, promotes, and evaluates community partnerships.
• Plans, implements, and evaluates campus-wide initiatives to inform and educate the campus community regarding the Graduate and Professional School and the services that are provided.
• Provides assistance in coordinating virtual and in-person support services.
• Coordinates with campus partners regarding events via phone, email, video call, online chats, and/or in-person.
• Selects and orders promotional items with approval from the Dean.
• Coordinates the marketing and promotion of events to increase participation.
• May serve as the department representative for internal or external meetings, committees, and presentations.
• Requires regular contact with students, faculty, and staff.
• Performs other related duties as assigned.