Coordinator II, Audit & Consulting Services (ACS)

Job Details

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

Campus Marketing Statement

Lone Star College-System Office
Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.
Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.
Location address is 5000 Research Forest Drive, The Woodlands, TX 77381.

Job Description

PURPOSE AND SCOPE:

The Coordinator II, Audit and Consulting Services (ACS) provides essential administrative and operational support, ensuring the smooth execution of ACS activities that follow a risk-based, integrated audit approach with an agile auditing methodology. This role plays a critical part in facilitating the efficient delivery of audits by assisting with planning, coordination, documentation, and communication, while enabling the ACS Team to adapt to evolving risks and priorities. The position supports the department's goal to continuously improve College processes, enhance internal controls, and ensure compliance in an agile and responsive audit environment.

ESSENTIAL JOB FUNCTIONS:

1. Provides a high level of administrative support to the Chief Audit Executive and the ACS department. Responsible for scheduling and coordinating workshops and team huddle sessions related to agile audit sprints. Assists in preparing agendas, takes meeting minutes, and tracks action items during agile audit team meetings. Updates and manages the agile audit backlog and task prioritization in coordination with the ACS team
2. Serves as a liaison between ACS and other LSC departments, ensuring smooth communication and coordination for audit-related activities. This includes organizing and managing logistics for audit meetings and other ACS events. This also includes assisting with following up of management action plans pending implementation
3. Performs records management functions, managing physical and electronic files in compliance with records retention requirements. Maintains organized and compliant records, ensuring proper filing, retention, and retrieval
4. Maintains and updates the ACS Department's website and SharePoint site, ensuring content is accurate, current, and easily accessible. Troubleshoots basic website and SharePoint issues to ensure that all documents and resources are available
5. Drafts, edits, tracks and maintains ACS related process documents, department manuals, business processes, and job aids in collaboration with the ACS team
6. Monitors and controls resources such as office supplies and equipment needed within the department. Submits requisitions and assists with management of financial procedures within the department.
7. Assists with management of the department budget, including budget to actual analysis, and managing and monitoring contracting processes
8. Identifies and implements improvements to administrative support that align with the agile auditing approach in collaboration with the Chief Audit Executive
9. Creates and submits a variety of reports and presents findings to the ACS leadership. Reports include but are not limited to weekly direct reports, audit status reports, management action plans progress reports, meeting minutes and agendas, financial and project budget reports, staff utilization reports, etc.
10. Assists with creating methods of evaluation of assigned area. Help compile and monitor key performance indicators for the department and assist in evaluating results and recommending changes to strategies to ensure KPIs are met. Assist in conducting and reporting on the annual self-assessment of the audit function
11. Takes part in and/or takes lead on a variety of special projects as needed
12. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to accuracy and detail
• Excellent knowledge of general office and software applications
• Ability to prepare and analyze reports
• Ability to work well independently and with limited direction
• Excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritize duties
• Understanding of databases and records management
• Strong interpersonal and communication skills
• Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Associate's degree and at least 3 years of related work experience, or an equivalent combination of education and experience