Department Administrator

Position Summary:

Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. This position will report to the Senior Business Manager in the Finance Department with a dotted line to the Personnel Manager in the Office of Faculty and Staff Resources (HR).

Among the key duties of this position are the following:

• Provides oversight and support for faculty in the production and review process for expense related requests including travel booking, travel advances, check requests, purchase requisitions and others expense-related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission.
• Follows up on the completion of and resolve any outstanding issues with the appropriate parties related to travel and purchases.
• Reviews and screens the travel approval form and P-Card requests before approval by the Senior Business Manager and/or Chief Financial Officer.
• Assists the Personnel Manager with disseminating faculty information and working in collaboration with Human Resources (Human Capital Management, Benefits, RBHS Faculty Affairs, University Office of Labor Relations, and Payroll) on matters pertaining to faculty status, benefits, compensation, and other related policies and procedures.
• Assists the personnel manager with the coordination and facilitation of faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and additional assignments, including processing the hires of adjuncts, per diems, and lecturers.

Minimum Education and Experience:

• Bachelor's degree or an equivalent combination of education and/or experience in finance/management, human resources, or a relevant field.
• Two years of experience with faculty administration, data and record management, travel expense and management, processing faculty appointments, reappointments, promotions, and all other faculty-related actions.

Equipment Utilized:

• Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications.