"Department Coordinator"

Academic Affairs at the College of Saint Benedict (CSB) and Saint John's University (SJU) invites applications for a full-time (0.92 FTE), benefit-eligible position of Department Coordinator.

Why Join Us?
The College of Saint Benedict and Saint John's University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance
• 18 Paid Holidays Annually
• Generous Vacation and Sick Leave
• Life and Long-Term Disability Insurance
• Tuition Remission for Eligible Dependents
• Employer Contributions to a Retirement Plan
• Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

The Department Coordinator supports the success of assigned academic departments by assisting the department chair(s), faculty, and students in a variety of ways. Key responsibilities include administrative support, communications and event coordination, student employee supervision, and budget assistance. This position has a 48 weeks per year schedule and offers flexibility in hours, while requiring regular in-person availability Monday through Friday.

This department coordinator will support the Environmental Studies department (33.33%), Outdoor U (61.67%), and the Sustainability Office (5%).

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John's University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding our institutions, visit CSBSJU.

Office Management:

• Purchase, monitor, and maintain departmental and office tools and supplies as needed.
• Submit maintenance requests and ensure departmental and office spaces are welcoming and well-maintained.
• Maintain copy machines to ensure they are in working order.
• Maintain departmental and office data storage systems and organization.
• Prepare offices for new faculty and staff, ensuring necessary supplies are provided.
• Recruit, hire, train, schedule, and supervise student employees.

Supporting Department Chair and Directors:

• Assist department chair by processing major declaration forms, maintaining advising lists and departmental files, and reviewing staffing grids.
• Support faculty assessment efforts by collecting annual assessment materials, and tracking alumni placements.
• Update and maintain appropriate distribution mailing lists for announcements to major and minor students, faculty, student work staff, alumni/alumnae, and affiliated departments.
• Manage and maintain Outdoor U membership for fundraising campaigns.

Communications and Event Support:

• Schedule and coordinate departmental and office events.
• Coordinate travel, accommodations, and public event scheduling for visiting guests and conferences.
• Update and maintain department and office websites and social media platforms.

Departmental and Office Budget Management:

• Provide timely budget updates to department chair and directors.
• Research, place, and track orders for departmental and office purchases.
• Allocate and reconcile purchasing card (P-card) transactions.
• Ensure all purchase documentation is collected and complies with reimbursement and travel guidelines.

Other duties as assigned.

Qualifications:

• High school diploma or GED required; post-secondary education preferred.
• Experience working in an office setting required; experience coordinating events and managing budgets preferred.
• Proficiency in, or ability to learn, Microsoft Office Suite (e.g., Word, Excel, Outlook).
• Ability to maintain department websites and social media channels, or a willingness to learn.
• Strong attention to detail and organizational skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and uphold professional standards.
• Ability to prioritize tasks, solve problems, and work independently with minimal supervision.
• Openness to feedback and the ability to incorporate it into projects and responsibilities.
• Flexibility and willingness to adapt to evolving responsibilities.
• Commitment to fostering a welcoming, inclusive, and respectful environment for all students, faculty, staff, and guests.

Physical Requirements:

• Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role.
• Occasionally required to lift or move items up to 25 pounds.

Travel Requirements:

• Regular travel between the campuses of the College of Saint Benedict and Saint John's University.