Department of Medicine Program Coordinator

Department of Medicine Program Coordinator

University of Colorado Anschutz Medical Campus

Department: Medicine

Job Title: Department of Medicine Program Coordinator

Position #: 00818847 - Requisition #: 39724

Job Summary:

The Program Coordinator will collaborate with the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership team. The position will spend 50% of their time being responsible for programming and coordinating all aspects of educational activities run by the Vice Chair of Education in the Department of Medicine. The other 50% of time will support faculty development leadership team and programs under the Vice Chair of Faculty Development.

This position will also act as the first point-of-contact for program inquiries for the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership.

Key Responsibilities:

• Coordinate weekly Department of Medicine Grand Rounds, including the speaker nomination process, scheduling of speakers and visiting professors, visiting professor travel arrangements and expense reimbursements, space and food coordination.
• Coordinate Faculty Education Series, including scheduling of speakers (all internal to CU) and space for events.
• Budget tracking for Grand Rounds and PACE.
• Manage Continuing Medical Education and Maintenance of Certification for DOM education-related activities.
• Coordinate the planning and execution of faculty development and mentorship initiatives, supporting professional growth and continuous learning.
• Manage event planning logistics for Faculty Development and Mentorship programs from pre-event (scheduling, reserving space, coordinating, organizing program materials, sending pre-program communication) to on-site support if applicable (set-up, catering, break-down, debrief) and post-event (follow-up communications, surveys).
• Prepare and send surveys for faculty development and mentorship programs. Analyze data to show impact and outcomes of programs.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on the CU Anschutz Campus and as needed for in-person meetings.

Why Join Us:

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Campus. From our humble beginnings in 1883, we are recognized among the top-tier of departments of medicine in the country. With more than 1,000 dedicated faculty and 300 residents and fellows across 15 divisions - we are transforming the future of health care.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Intermediate Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of professional level experience in an administrative or program support setting.

Senior Level:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Two (2) year of professional level experience in an administrative or program support setting.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) or more years of experience in a program/event coordinator role for a higher education institution.
• Experience in business administration with an emphasis on relationship development, process implementation, and process improvement.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent organization skills and attention to detail.
• Excellent research skills.
• Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects.
• Ability to effectively explain processes and procedures.
• Excellent time management skills with the ability to manage multiple projects.
• Ability to move from one task/duty to another without errors despite frequent interruptions.
• Advanced skills in Microsoft Office Suite.
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.
• Demonstrated problem-solving skills.
• Ability to maintain confidentiality.
• Ability to interpret complex rules, regulations, policies, procedures, and guidelines.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 7th

Anticipated Pay Range:

• Entry Level: $52,374 - $70,181
• Intermediate Level: $56,995 - $76,374
• Senior Level: $61,616 - $82,566