"Design and Construction Operations Coordinator"

JOB GOAL

To advance the college's mission, vision, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY

Under limited supervision, the Design and Construction Operations Coordinator provides comprehensive administrative and operational support to the Design and Construction Department within the Facilities and Public Safety Division at Kirkwood Community College. This position plays a critical role in facilitating the coordination and execution of capital projects, working closely with internal departments and external stakeholders. The coordinator is expected to exercise a high degree of independent judgment, demonstrating exceptional organizational, problem-solving, and communication skills. A strong commitment to customer service is essential, particularly when assisting departments with capital project requests. The ability to manage multiple priorities simultaneously and maintain composure in high-pressure or emergency situations is crucial to success in this role. The typical work schedule for this position will be Monday through Friday from 8 am to 5 pm.

UNIVERSAL CORE COMPETENCIES

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES

• Collaborate with the Campus Architect on both short-term and long-term construction and campus planning projects.
• Independently manage small-scale renovation projects, including capital improvement initiatives, with minimal oversight.
• Maintain and organize the construction document warehouse, including both hard copies and digital files such as construction materials, O&M documents, and architectural drawings.
• Coordinate the college's campus signage needs, including maintaining the signage inventory, planning and budgeting for new signage, working with signage vendors, and ensuring compliance with current signage standards.
• Serve as a key liaison with contractors and vendors, ensuring clear communication to maintain project timelines and budgets.
• Produce, edit, and compile reports, correspondence, presentations, and other documentation as needed.
• Contribute to the development and maintenance of the college's construction standards and documentation protocols.
• Understand and manage project budgets, ensuring responsible fiscal oversight of assigned projects.
• Coordinate college personnel move requests, supporting the logistical needs of departmental relocations or space reconfigurations.
• Assist with sustainability initiatives, particularly in support of the college's 2024 Climate Action Plan.
• Perform other duties as assigned in support of department and college goals.

PERFORMANCE EXPECTATIONS

• Represent Kirkwood Community College in a positive, professional manner at all times.
• Demonstrate a strong commitment to customer service, while maintaining sound and ethical business practices.
• Exercise independent judgment in decision-making and respond effectively to complex or unexpected problems.
• Establish and maintain positive working relationships with faculty, staff, students, contractors, and the general public.
• Communicate clearly and effectively in both oral and written form.
• Exhibit strong attention to detail and the ability to multi-task while completing complex assignments with a high level of accuracy.
• Possess advanced collaborative, organizational, interpersonal, and communication skills.
• Function effectively in a dynamic, fast-paced environment with frequent interruptions, maintaining flexibility and composure.
• Demonstrate the ability to work independently, using initiative and self-motivation to complete responsibilities.
• Interact respectfully and professionally with individuals from diverse backgrounds and perspectives.
• Maintain a thorough knowledge of Kirkwood Community College's policies and procedures, with the ability to interpret and apply them accurately.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION

Position involves Constant (67-100%) sitting in an office, as well as talking on the telephone and in person, hearing repetitive motion, viewing computer screen and other kinds of close visual work. Frequent (34-66%) walking, standing, and grasping. Occasional (10-33%) reaching, lifting, stooping, kneeling, crouching, pushing, pulling, and exertion of up to 20 pounds.

MINIMUM QUALIFICATIONS

• Associate's degree plus 1-3 years' experience
• Computer skills, knowledge of standard computer software and office equipment required

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS

• Bachelor's degree plus 1-3 years' design and construction experience preferred
• Use of Excel, Bluebeam, AutoCAD, Sketchup and/or Revit preferred
• Construction Industry experience preferred

EEO/AA STATEMENT

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, equity@kirkwood.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: 303-844-5695, FAX: 303-844-4303, TDD 800-877-8339, Email: OCR.Denver@ed.gov.