Job Summary
Reporting to the Development and Alumni Relations Recruitment Manager, the Development Recruitment Coordinator provides analytical and administrative support, and applies professional human resources concepts, policies, and procedures to provide recruitment support services, systems administration, data analysis, and project support for the Development and Alumni Relations (DEVAR) Recruitment and Talent Management team. The position completes substantive assignments and projects of moderate…
scope and complexity and exercises judgment within established guidelines and practices.
The Development Recruitment Coordinator supports full-cycle recruitment activities for DEVAR positions, including job postings, applicant review and screening, interview coordination, reference checks, and recruitment-related consultation with supervisors and managers.
The Development Recruitment Coordinator maintains recruitment data, systems, dashboards, and related technology-enabled processes. In collaboration with Recruitment and HR leadership, the position develops and maintains tools and workflows, analyzes recruitment data, and supports process-improvement projects that strengthen reporting, operational efficiency, and recruitment decision-making
The position works independently on assigned responsibilities while collaborating closely with HR colleagues, hiring managers, campus partners, and other stakeholders in a large, matrixed organization. This position requires excellent judgment in selecting methods and techniques for obtaining solutions, and works collaboratively and collegially as part of a large, matrix organization.
Apply By Date: October 6, 2026.
Application portal closes at 11:59 pm PST. Interviews and recruiting process may occur at any time after October 6, 2026. Position will remain open until filled.
Qualifications
Minimum Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Experience providing professional administrative and/or analytical support in human resources, recruitment, talent acquisition, workforce planning, or a related environment.
- Experience with complicated calendaring and coordinating multiple schedules across an organization.
- Project management and organizational skills to plan and execute multiple assignments and projects of moderate scope and complexity, establish priorities and timelines, monitor progress, and meet deadlines.
- Excellent communication, interpersonal, and customer services skills to establish and maintain collaborative working relationships with candidates and individuals at varying levels of the organization; effectively convey and explain complex HR and Recruitment information; and gather, validate, maintain, interpret, and analyze information from multiple sources.
- Attention to detail and data management skills to maintain accurate and consistent records, identify data quality issues, reconcile information from multiple sources, and appropriately handle sensitive information.
Preferred Qualifications
- Experience supporting full-cycle recruitment activities, including applicant review, candidate sourcing, interview processes, recruitment coordination, and/or pre-employment activities. LinkedIn Recruiter experience is a plus.
- Experience maintaining databases, tracking systems, dashboards, reporting tools, or other business process systems, including responsibility for data accuracy and ongoing system or tool maintenance. Experience with applicant tracking systems, HR information systems, customer relationship management systems, or similar enterprise/business applications is a plus.
- Knowledge of Higher Education Development, or philanthropy programs in general; and/or experience in human resources or related role in an academic or healthcare environment.
- Awareness, knowledge, and skill in applying inclusion to one's work. A profound belief in the value of a safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a large group of department and campus constituencies.
Key Responsibilities
- 50% - Recruitment Support and Pre-Employment Coordination
- 30% - Data Reporting and Recruitment Analysis
- 10% - Outreach and Administrative Support
- 10% - Talent and HR Special Projects
Department Overview
Development and Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.
The mission of DEVAR's Development Recruitment team is to ensure that UC Davis is best prepared to attract, hire, and retain the most talented Development Professionals.
POSITION INFORMATION
- Departmental Budgeted Salary Range: $35.48-$40.48/hour, commensurate with experience.
- Full HR GENERALIST 2 CX Classification Pay Scale: $63,892.80 - $112,104.72/yr.
- Salary Frequency: Biweekly
- Salary Grade: STEPS
- UC Job Title: HR GENERALIST 2 CX
- UC Job Code: 005395
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100
- Shift (Work Schedule): M-F, 8am to 5pm
- Location: Univ Conf Ctr (CONFCNTR), Davis
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
- This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for dental and vision coverage for you and your family
- Retirement plans for eligible employees including Pension and other Retirement Saving Plans
- Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
- Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
- Lactation Support Program and Family Care discounts and resources
- Employee Well-being resources and programming to support thriving in all aspects of employee's lives
- On-site Employee Assistance Program including access to free mental health services
- Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
- Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
- Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
- Access to free professional development courses and learning opportunities for personal and professional growth
- Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Lifting/Carrying 26-50 lbs - Never 0 Hours
- Lifting/Carrying over 50 lbs - Never 0 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 26-50 lbs - Never 0 Hours
- Pushing/Pulling over 50 lbs - Never 0 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Climbing (e.g., stairs or ladders) - Never 0 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Environmental Demands
- Chemicals, dust, gases, or fumes - Never 0 Hours
- Loud noise levels - Never 0 Hours
- Marked changes in humidity or temperature - Never 0 Hours
- Microwave/Radiation - Never 0 Hours
- Operating motor vehicles and/or equipment - Never 0 Hours
- Extreme Temperatures - Never 0 Hours
- Uneven Surfaces or Elevations - Never 0 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Overnight travel may be required on an occasional, as-needed basis, generally not to exceed two times per year. Ability to provide own transportation to local off-site events & meetings. Work occasional evenings and weekends to attend interviews/recruitment meetings and to meet operational needs.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging
At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks