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Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant III
Job Summary:
The Department of Radiology at the University of Wisconsin-Madison School of Medicine and Public Health (SMPH) is seeking an Onboarding Coordinator (Administrative Assistant III) to oversee and manage all departmental onboarding activities. This role serves as the primary coordinator for onboarding staff, trainees, and other employee groups, including the annual onboarding of residents and fellows. Working closely with the Associate Department Administrator, section supervisors, and administrative staff, the Onboarding Coordinator ensures a seamless onboarding experience by creating new employee itineraries/orientations schedules, coordinating training, tracking requirements, submitting computer system access requests (CSAR), and facilitating communication across multiple areas. In addition to onboarding responsibilities, this position provides administrative support for departmental business operations and contributes to the efficient functioning of the Department of Radiology.
Key Job Responsibilities:
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
- Prepares and audits complex records, edits documents, and reviews work done by others
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
Department:
School of Medicine and Public Health, Department of Radiology
Join UW Radiology and UW Health-A Legacy of Innovation
The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927-when Dr. Ernst Pohle was appointed as the first professor of Radiology-the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health's world-class medical enterprise.
What Sets Us Apart
- Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
- Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
- Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
- Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.
Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment-one that prioritizes innovation while serving the needs of all patients, including underserved populations.
Visit our official website to learn more about our work and opportunities.
Compensation:
The starting hourly wage for the position is $28.85 per hour; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage or SMPH University Staff Benefits Flyer 2026
Required Qualifications:
- Minimum of two (2) years of professional administrative experience or equivalent relevant experience
- Experience with planning, organizing, and scheduling meetings.
- Experience with Microsoft Office suite.
Preferred Qualifications:
- Experience coordinating and/or managing onboarding and offboarding tasks.
- Professional experience in an academic, healthcare, or clinical setting
Education:
Bachelor's Degree Preferred
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position
- Cover letter (required)
- Resume (required)
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Jen Cole, jen.cole@wisc.edu, 608-890-3371
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.