"Director for Facilities Management and Coordinator for Tampa Law Center LW8977"

Director for Facilities Management and Coordinator for Tampa Law Center LW8977

Company:
Stetson University

Job Location:
, Florida

Category:
Manager/Director

Type:
Full-Time

Salary: Depends on Qualifications

Location: Gulfport, FL

Job Type: Full-Time Staff

Job Number: 202500044

Division: College of Law | Vice Dean

Department: Facilities Maintenance - COL

Job Description

Position Summary: This position leads all aspects of the Facilities Management department for the Gulfport Campus and the Tampa Law Center. Responsible for the management of approximately 20 employees in functional areas of building maintenance, custodial, grounds, and event support. Responsible for management of approximately 300,000 square feet of buildings and approximately 25 acres of grounds. Responsible for ensuring utility systems such as HVAC and emergency power are operational and reliable at all times as these systems are mission critical to the safe and comfortable occupancy of the campuses. Responsible for maintenance and renewal of student housing facilities including multiple residential structures around the Gulfport Campus. Assists with development of annual operating budgets and forecasting of capital renewal needs. Maintains five-year plan for facility capital renewal and manages capital projects, with support from University construction management resources.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Directs, manages, and provides daily supervision of Facilities leadership team and ultimately responsible for all employees in the maintenance and upkeep of buildings, grounds, and campus facilities in Gulfport and Tampa and in support of campus events. Facilities include classrooms, courtrooms, offices, and other administrative spaces, library facilities, dorms, apartments, and residential houses.
• Sets a vision for the department and provides direction to department employees and contractors to ensure optimal functioning of the campuses and that work is completed with acceptable quality. Work involves inspecting all areas of buildings and grounds, including spaces with uneven surfaces, low lighting, limited ventilation, and other conditions typical of mechanical areas.
  Must be able to perform these duties with or without reasonable accommodation. Wear appropriate personal protective equipment (PPE) and adhere to all safety standards. Ensures the optimal functioning of building systems, including mechanical, electrical, HVAC, and plumbing, consistent with standards of good practice.
  Oversees emergency response to address issues in an appropriate and timely manner.
• Oversees operations and maintenance of two central chiller plants and all associated equipment. Ensures the plants are operational at all times 24 hours a day 365 days a year and must be able to respond immediately to resolve any unexpected operational issues that disrupt service to campus buildings. Remote access to the control system will be provided so troubleshooting can take place remotely after normal business hours to facilitate the appropriate response.
• Oversees the day-to-day functionality and programming of the Building Automation System (BAS) for the central plants and all buildings connected to the control system. Oversees vendor relationships to support systems as needed.
• Oversees management of energy consumption of each campus and seeks ways to reduce consumption. Provides oversight of all campus utilities and energy consumption.
• Inspects buildings and makes updates to the Facility Condition Assessment database for building systems to make recommendations for renewal and assist with capital planning. Must be physically able to get into all areas of campus buildings including areas such as crawl spaces, attics, roofs, mechanical rooms, and similar areas that are not accessible to the general public.
• Assist in developing budget estimates for capital renewal projects as well as all other proposed facility improvement, renovation, and construction projects, in coordination with the Vice Dean, AVP of Facilities Management and the AVP of Budget and Finance.
• Responsible for the safety of the team, provide OSHA required safety training, and hold employees accountable for following safety policies and guidelines.
• Works with contractors to develop scope of projects, funding required for projects, and schedule for completion for facilities renovation projects, HVAC, electrical, plumbing, etc. Under the leadership of the Vice Dean and AVP of Facilities Management, works closely with architects and engineers to ensure construction plans are consistent with the campus operating procedures and parameters.
• Oversees development of planned maintenance schedules for staff and contractors to follow to ensure maximum life of building systems.
• Oversees the Service Request System (FMX) to monitor progress and completion of work orders requested by campus constituents.
• Authorizes contractors and engineers to secure building permits from necessary authorities as appropriate.
• Solicits competitive bids on materials and labor for service contracts and construction projects, in accordance with University policies.
• Provides verbal and/or written progress reports to supervisors and senior leadership. Assists in preparation of reports for Board of Overseers and Board of Trustees meetings.
• Participates in master planning processes and leads efforts in new construction and renovation projects.
• Works closely with other campus departments, including Public Safety, Events, Information Technology, and Residential Life to minimize disruption of campus activities during maintenance and construction projects.
• Participates in training, maintains the knowledge and skills necessary to utilize best practices. Promotes continuous improvement of workplace safety and environmental sustainability practices.
• Serves on the College of Law's emergency team and may be required to maintain on-call emergency response status in the event of emergency activities affecting College of Law campuses.
• Maintains a collaborative work environment and works well with others.

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Ability to understand and follow written and verbal instructions and perform assigned duties with limited supervision.
• Proficiency in English is required to ensure effective communication, safety, and completion of job responsibilities.
• Ability to utilize computers on a daily basis to respond to emails, write reports, create spreadsheets, and so forth.
• Ability to utilize the university's Computerized Maintenance Management System (CMMS) to initiate, assign, review, and resolve work orders.
• Ability to read blueprints and technical construction specifications.
• Specific knowledge and working understanding of HVAC systems and controls.
• The ability to practically apply recognized standards of good practice relevant to building repair, equipment repair and operation of campus buildings.
• The ability to practically apply recognized standards of good practice relevant to matters of safety and security. Must complete OSHA 10-hour training within first 90 days of employment.
• Ability to effectively manage and prioritize competing demands and to work collaboratively with other departments.
• Experience in educational or non-profit environment preferred.
• Ability to walk and climb stairs to access work areas throughout multi-level buildings that may not have elevators.
• Must be able to climb ladders and work in confined spaces around large mechanical equipment, with or without reasonable accommodation.
• Ability to interface and communicate effectively with a wide variety of constituents, including faculty, senior administrative staff, alumni, and board members.
• This job requires frequent sitting, standing, walking, bending, lifting heavy objects (up to 50 pounds), climbing stairs and ladders, working in environments with extreme temperature and humidity common in Florida. Frequently performs work outside and may work in buildings without air conditioning, heating, or other comforts. May work in areas that are dusty, noisy, and areas that may have unpleasant odors.
• Other duties as assigned by supervisor.
• Support the University's Mission and Values in their role.

Required Qualifications: This position requires:

• Bachelor's degree in facilities management, construction management, or similar field. Five (5) years of experience in a multi-building campus environment overseeing facilities management or similar operation.
• Apply experience and judgment to develop and successfully organize and manage workflow, implement plans, and manage costs and budget.
• Flexibility to work outside normal hours; nights and weekends may be required.
• Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.
• Must possess and maintain a valid driver's license and an acceptable driving record as determined by the University's auto insurance carrier.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

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