"Director of College Fiscal Services"

Position Purpose:

Reporting to the Vice President of Finance and Administrative Services, the Director of College Fiscal Services plans, organizes, and manages the operations of the Colleges Fiscal Services Department, including budget, accounting, and finance functions, as well as ensures compliance with all applicable government regulations and District policies and procedures. The incumbent plans, prepares, and provides accurate, timely, and useful financial information and projections to the College President and other Administrators.

Nature and Scope:

The Director of College Fiscal Services serves as the principal liaison for the Vice President of Finance and Administrative Services and the College leadership in the management of the College budget, accounting, and completion of a variety of required financial analyses and reports in close collaboration with District Business Services. The incumbent directs and oversees personnel in the Fiscal Services as well as in the Student Accounts Office and provides timely, accurate financial reports to the De Anza Student Government. Performs the highest level of technical and specialized accounting, financial record management, and reporting functions.

Key Duties and Responsibilities:

• Lead the Colleges annual budget planning process in collaboration with College leadership, campus stakeholders and District Business Services; evaluate, develop, interpret, recommend and implement the Colleges fiscal process, standards, systems and procedures.
• Plan, prepare, and share budget and financial reports and analysis with the College governance teams and campus community.
• Train, coach, and advise college administrators, managers, and staff on budget, accounting, and financial reporting matters as needed to ensure accurate implementation of budget and accounting principles.
• Create a variety of financial reports and analyses for different audiences: gather data, meet with various stakeholders, formulate assumptions, develop scenarios, analyze trends, and suggest solutions.
• Conduct specialized financial research or analytical studies to assist College administrators in the formulation and planning of new or revised programs.
• Review and approve purchase requisitions, journal entries, and budget adjustments; oversee budget and accounting for various categorical and grant programs, ensuring compliance with government regulations; review grant programs budget and support College departments in the grant application process.
• Develop an annual plan for acquiring and replacing capital equipment in collaboration with other College departments and the District office as part of the annual budget planning process.
• Supervise and direct the work of the accounting staff in the Student Accounts office, and develop procedures and policies for processing payments, cash collection, deposits, reconciliation, and financial reporting.
• Plan, coordinate and oversee the year-end closing process and serve as the primary liaison with external auditors; ensure the timely implementation of auditor recommendations.
• Formulate campus fiscal policies and procedures, ensuring compliance with applicable laws, regulations, and District internal controls and fiscal reporting procedures.
• Ensure compliance with generally accepted accounting principles (GAAP) in executing, analyzing, verifying, and reporting transactions of fiscal nature.
• Develop, maintain, and update the Colleges fiscal and administrative operations procedures.
• Plan, develop, and implement Fiscal Services annual work plan, goals, and objectives; supervise and evaluate the performance of assigned staff; participate in the recruitment process for new employees; train, motivate, counsel, and discipline personnel in accordance with established District policies and procedures.
• Participate in collegewide planning initiatives and activities; attend College shared governance committees and District meetings, as required.
• Support, implement, and promote compliance with the Districts Diversity and Equal Opportunity Plan in all aspects of employment and education; encourage cultural and ethnic diversity in staffing, curriculum, programs, and services.
• Ensure compliance with the Districts Injury and Illness Prevention Program by providing motivation, incentives, and discipline to assigned staff; maintain a safe work environment, enforce safe work practices, report and investigate accidents, maintain necessary documentation, and require employees to receive mandated training.
• Perform other related duties as assigned.

Employment Standards

Knowledge of:

• Fund Accounting, budgeting, and auditing principles and practices
• Complex information systems, basic financial analysis, and research procedures
• State funding mechanisms, AB1725, SCFF, Community Supported Funding and the apportionment process.
• Grants and categorical program General Obligation Bond Programs
• District policies on float, A, B, & C funding
• District budget and fiscal policies, and procedures
• Principles and practices of higher education organization and structures
• Federal and State labor laws
• District procedures for hiring and paying employees
• De Anza College procedure manual
• Computers: commonly used software and communication mediums

Skills and Abilities:

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff
• Communicate effectively both verbally and in writing
• Team leadership and decision making
• Leadership / Management / Supervisory
• Organizational, Time Management, and Problem-Solving Skills
• Competency with spreadsheets and word processing
• Budgeting and Finance
• Presentation skills

Minimum Qualifications:

• Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Bachelors degree or equivalent, preferably in Accounting, Finance, or related business field
• Experience in developing, monitoring, and revising complex budgets
• Minimum of three years of increasingly responsible professional accounting experience
• Familiarity with governmental funding

Preferred Qualifications:

One to three years community college experience.

Working Conditions:

Environment:

Typical office environment.

Physical Abilities:

• Hearing and speaking to exchange information in person and over the telephone and make presentations
• Dexterity of hands and fingers to operate a computer keyboard
• Vision sufficient to read various materials
• Sitting for extending periods of time
• Bending at the waist
• Lifting and carrying objects up to 20 lbs

Application Packet:

A District on-line application on http://hr.fhda.edu/careers/. In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
A cover letter addressing your qualifications for the position.
A current resume of all work experience, formal education and training.
If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.
Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

Conditions of Employment:

Position: Full-Time, Contract, 12-months per year.
Starting date: June 1, 2026.
Annual salary plus benefits; excellent benefits package which includes coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.
The successful applicant will be required to provide proof of authorization to work in the U.S.
For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: employment@fhda.edu
http://hr.fhda.edu/