"Director of Purchasing"

Director of Purchasing

Salary: $4,400.92 - $4,884.33 Monthly

Location: Victoria, TX

Job Type: Full Time

Job Number: 201400682

Division: Administrative Services

Department: Purchasing

Opening Date: 06/26/2024

Position Summary

The Purchasing Department is recruiting for a full-time Director of Purchasing. This position is responsible for all bidding and purchasing activities to ensure compliance with federal, state, and local regulations. This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties & Responsibilities

1. Prepare specifications and procedures for purchase of merchandise and services in sufficient detail to permit competitive bidding and ensure purchases are of the best products and services available at the lowest cost;
2. Maintain adequate records and files of requisitions, purchase orders, vendor catalogs of product information and prices and other related files;
3. Ensure purchase orders and contracts contain all necessary a) product descriptions, and b) conditions, such as guarantees, warranties, government regulations, shipping instructions, and credit terms and discounts allowed;
4. Prepare in cooperation with using departments, specifications for purchase of merchandise and services;
5. Responsible for the management, administration, customer support, improvement, enforcement and organizational effectiveness of the procurement card program;
6. Assigns inventory numbers to items of $1,000 or more in value using the Wise Track system
7. Coordinate activities with the Director of Physical Plant for the control and disposal of surplus equipment, supplies, salvage, and scraps;
8. Develop annual goals, objectives, and assessment methods for all areas of responsibility. Develop work plans, which correspond to stated goals and objectives;
9. Develop annual department budget and monitor expenses via monthly budget reports;
10. Supervise and evaluate the performance of the Purchasing Assistant and the Central Receiving Clerk;
11. Perform other duties as assigned by the Vice President, Business and Administrative Services.
12. This position will access student records at times and will follow all FERPA guidelines.

Qualifications

• Bachelors degree and a minimum of three years experience in Purchasing or a related field as required, preferably in an educational environment;
• Superior knowledge of State purchasing law and related practices;
• Discretionary judgment regarding confidential information;
• Ability to organize multiple tasks and meet deadlines, plus ability to adapt to changing priorities;
• Ability to delegate to staff effectively;
• Effective communication skills and ability to interact with diverse employee groups, vendors, etc. is required;
• Experience with computer software, including spreadsheet and MS Office.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

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