Division Finance Officer, Department of Medicine

Division Finance Officer, Department of Medicine

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Business and Financial Services

Type: Full-Time

Posting Number: req25870

Department: Medicine

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The Division Finance Officer (Administrative Operations Professional III) serves as a key member of the finance/business office within the Department of Medicine (DOM). This role is responsible for the day-to-day fiscal management, reporting, and compliance activities for multiple Divisions, working closely with both departmental and divisional leadership. The position requires someone who can navigate a dynamic workload, respond quickly to emerging needs, and maintain clarity and accuracy across numerous concurrent responsibilities.

The Division Finance Officer plays a central role in overseeing divisional contracts, grants, endowments, gifts, and awards, and prepares budgets and financial reports for internal and external partners. Success in this role depends on strong judgment, comfort working in an environment where priorities evolve rapidly.

This position may be eligible for a flexible schedule work arrangement in conversation with the supervisor.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Provide management of and fiscal responsibility for UA and UA Foundation accounts of assigned divisions, including but not limited to budget development, expense management, financial analysis and reporting.
• Ensure accuracy and financial compliance for all assigned accounts.
• Collects, interprets and evaluates financial data from various resources.
• Review and approve action list items in UAccess Financials, capital asset management, chart of accounts, financial processing, and workflow eDoc requests.
• Review the Financial one pager and distribute it to Division Chiefs and PIs, and assist the Department Associate Administrator and the Finance and Administration Manager with Department and Center(s) College All Funds Annual Budget including gathering internal salary information, projecting operations, travel, capital equipment, etc.
• Utilize specialized knowledge to coordinate and administer financial reporting that involves our clinical partner Banner University Medical Group, which requires complex financial reports related to distribution of effort and funding.
• Perform work with extensive knowledge of university systems.
• Communicate with PIs and Sponsored Projects regarding research activity.
• Facilitate, lead, and/or attend department, division, PI, and team meetings.
• Review and respond to day to day email correspondence and voice mail messages from Division administrative and research staff, PIs, accountants, other departments, and Department Leadership.
• Act as the fiscal officer for all UA accounts within assigned Divisions.
• Review and approve federal effort certification bi-annually.
• Review department award information and coordinate with financial anaylsts to operationalize award docs ensuring departmental and institutional processes and procedures are being followed.
• Monitor financial activity for compliance with generally accepted accounting principles.
• Interpret and apply appropriate guidelines, regulations, policies and procedures set forth by the University, sponsors, and outside governing agencies.
• Evaluate and recommend cost saving strategies for purchasing supplies, services, and equipment.
• Advise Financial Analyst teams and department division staff on financial, technical, and operation policies and reimbursement procedures.
• Partner with analyst support team to ensure alignment with daily finance activities and provide training as needed.

Knowledge, Skills, and Abilities:

• Strong attention to detail
• Ability to work in a fast-paced environment
• Excellent communication skills
• Knowledge of generally accepted accounting principles

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Five (5) years of relevant work experience is required or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working with federal grants and sponsor requirements.
• Experience with UAccess (Analytics, Financials, Employee) and knowledge of UA policies and procedures

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $65,687 - $85,393

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 9

Career Stream and Level PC3

Job Family Administrative Operations

Job Function Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1