"Operations Coordinator for Athletics & Facilities"

Job title:

FLSA Classification:

Reports to:

Operations Coordinator for Athletics & Facilities

Non-Exempt

VP of Facilities & Athletics

Position goal:

The goal for each member of the USW campus community is to believe and live consistently by the principles of the mission of the University. The USW mission is as follows:

University of the Southwest is a Christ-centered educational community dedicated to developing men and women for a lifetime of servant leadership by emphasizing individual faith, responsibility, and initiative.

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• Teaching at University of the Southwest adheres to belief in God, in the Bible as the inspired Word of God, in Jesus Christ as the Son of God, and in the separation of church and state.
• University of the Southwest strives for excellence in academic curriculum, campus life programming, and student activities in a supportive educational community where freedom of thought and expression is honored and the demonstration of faith in acts of service is encouraged.
• At University of the Southwest, students are instructed and mentored by a faculty and staff who demonstrate Christ-centered values and maintain an environment where students can live and work cooperatively, valuing the multiple cultures from which they came.
• As a community of initiative, University of the Southwest challenges graduates to become enterprising members of our society contributing to the common good by advocating and participating in the productive commerce of free enterprise, the constitutional privilege of self-government, and the practical contributions of community service.

Position Summary:

This position will provide administrative support to campus Facilities and Athletics departments. The Operations Coordinator is responsible for general administrative assistance in support of the department's daily operations.

Essential Functions:

1. Provide advanced administrative support.
2. Check and distribute mail daily.
3. Process expense authorizations, purchase orders, bill payments, budget revisions, and individual reimbursements.
4. Assist with the supervision of the maintenance department
5. Collect and distribute work orders for the maintenance department and ensure timely completion.
6. In coordination with the VP of Facilities and Athletics, provide work orders for maintenance by observation on campus.
7. Supervise the day-to-day expenditures of the athletic department to ensure solvency.
8. Supervise the income and expenditures for all auxiliary accounts.
9. Install & monitor a system of checks and balances based on those policies, and procedures.
10. Plan and ensure that the overall athletic department budget is solvent at the end of the fiscal year.
11. Other duties as assigned by the VP of Facilities & Athletics

Other responsibilities:

1. Perform other related duties as assigned.

2. Participate in campus activities as available.

Education, experience, & skills required:

1. Bachelor’s degree preferred.
2. Excellent verbal communication, interpersonal and organizational skills.
3. General maintenance background.
4. Proficiency in Microsoft Office products, including Outlook and Excel.
5. Ability to interact with a wide variety of backgrounds and personalities.
6. Professional discretion/confidentiality.

APPLY NOW!

Applications should be submitted via email to Veronica Torrez (vtorrez@usw.edu).