"Event Administrator"

Job Description:

Are you an expert at building relationships and have an appetite for rewarding and purposeful events?

Would you like to join a collaborative and exciting team environment that supports a broad range of future student driven initiatives?

A permanent full-time role, based at our City Campus.

Auckland University of Technology (AUT) is bold and unapologetically different, centred on students and grounded in Knowledge that Works driven by talented, progressive people...

The Opportunity | Te Whiwhinga mahi

AUT's Future Students Team within the Brand & Marketing Services Division are looking for an experienced Event Administrator to work across our broad range of internal and external events, including supporting our most loved annual event, our open day – AUT LIVE.

This is a fast-paced environment where creativity, great communication and strong attention to detail make us successful...

Key Accountabilities:

• Event administration support – run sheets, programmes, guest lists, asset management, ordering, event enquiry coordination, meeting coordination, calendar management, team support
• System coordination – Microsoft 365 applications (Teams, Planner, Forms, OneNote, Excel, Sharepoint, Surveys), booking systems, registration/check in app, webinar platform
• Marketing support – briefing, campaign support, PowerPoint assistance,
• Relationship and stakeholder management – internal and external
• Communications – working with prospective students, whānau, schools, volunteers, staff
• Health and safety support

About you | Ko wai koe

If you’re the kind of person who isn’t afraid to try new things... To be successful in this role, you will have:

• Experience in event administration and event coordination (preferred)
• Knowledge in the marketing services (preferred)
• Event Management qualifications (preferred)
• Have some experience working in the tertiary sector... (preferred)
• Events system experience - webinar/live stream, registration, booking systems, Microsoft 365 suite of applications
• Budgeting experience
• Communication driven
• Self-management skills (organization and time management)
• Ability to adapt to variable situations...
• Excellent relationship building skills...
• The ability to connect with people from a diverse range of backgrounds
• A commitment to equity, diversity and inclusion...

In addition, this role requires:

• NZ full drivers' licence
• A safety check, as a children's worker role...

What we offer | Ngā āhuatanga kei a mātou

• Flexible working...
• Recognition frameworks...
• The tools and trust...
• Māori and Pacific development programmes...
• Cultural capability uplift...
• Professional development...
• Free gym membership

How to apply | Me pēhea te tuku tono

Along with your CV - please ensure to submit a cover letter which a) explains why this role (and AUT) is of interest, and b) addresses how you feel you meet some, or all, of the key criteria listed above.

Please feel free to add any further comments... All applications must be submitted through the online application process.

Further Information | Pārongo Anō

• Start Date: 30th March onward
• Salary Ranges | Ngā Utu: $62,000 - $81,000 per annum (dependent on experience and qualifications)
• For further information: please send us an enquiry here or call 09 921 9499.

Closing Date | Te rā aukati: 16 March 2026, 11:55pm

Job Reference | Tohutoro Mahi: 94970

*Full-time denotes 37.5 hours per week*