"Event Coordinator"

Event Coordinator

Company: State University of New York at Cortland

Job Location: , New York

Category: Conference and Events Administration

Type: Full-Time

Salary Range: $51,300-$56,300

Salary Determination

Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts.

Is this a temporary position? No

Position Summary

The Event Coordinator will have responsibility for managing both small and large-scale events while building strong and positive relationships with all event hosts and attendees. They will provide clear and direct communication regarding planning and execution of high-quality events and functions. They must facilitate the needs of clients, sponsors, and vendors as they relate to events in an efficient and effective manner to provide a positive experience. This position will serve as the lead in developing, creating and maintaining the Campus event management website, and social media platforms.

Major Responsibilities

• Assist the Campus Event Management Office with coordination, execution, and administrations of all events coordinated through the Campus Event Management office
• Execution of events within the event timeline and budget requirements
• Schedule and lead post-event breakdown and debriefs
• Assist with event inquiries, including event hosts, attendees, and potential users of the SUNY Cortland facilities
• Develop and maintain the campus event management website as an overall front-line guest experience, showcasing the campus' event spaces, technological abilities, and details for how users can book events at SUNY Cortland
• Create and implement the marketing and social media plan, including creating graphic elements and materials for all campus event management events according to the SUNY Cortland Style and Writing guides. This includes the programs, seating charts, itineraries, scripts, timelines, and checklists in an easy-to-understand format so that all the event details are easily accessible
• Assist in managing communication from the Campus Events Management Office, including TeamDynamix responses, emails, and phone calls, ensuring messages align with the University's policies and procedures
• Contact third party vendors such as Cortland Auxiliary Services, florist, caterers, linens, etc. regarding services needed for events
• Develop and maintain relationships with other university departments and offices to assist in the execution of events, including, but not limited to, the Marketing Office, President's Office, Facilities, University Police Department, Campus Technology Services, Campus Activities, Alumni Engagement, and academic departments
• Create and maintain event inventory, computer files, digital templates, and audiovisual requirements is an easy and reportable method
• Actively participate in campus and community committees as needed to improve the knowledge and services offered through the Campus Event Management Office
• Lead the initiative in obtaining event volunteers, marshals, and assistants as well as supervise and train these positions

Functional and Supervisory Relationships

• Reports to the Associate Director of Campus Event Management
• Assists in scheduling and assigning tasks to event volunteers and student workers

Required Qualifications

• Associates degree
• Minimum of 1 year of experience with event coordination, execution, and customer service
• Experience with graphic design, website development, and various social media platforms

Preferred Qualifications

• Bachelor's degree, or higher
• Experience working within set budgets and maintaining high-level events
• Supervisory experience with students, faculty, staff, or volunteers
• Previous event experience working in higher education

Knowledge, Skills & Abilities

• Demonstrated self-initiative and ability to adapt to a fast-paced and ever-changing environment
• Demonstrated high level of creativity, resourcefulness, strategic planning, and dynamic decision making
• Proficient knowledge in Microsoft Office Suite, Adobe Suite, and other software applications
• Ability to work a non-traditional schedule including nights and weekends
• Ability to work in a team environment while also being a self-starter
• Strong organizational skills
• Strong oral and written communication skills
• Strong attention to detail
• Ability to work with a wide range of constituencies in a diverse community
• Strong problem-solving skills

About the University

A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.

EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Posting Number: S23355

Review Start Date: 07/07/2025

Apply Now