"Events and Program Coordinator"

Job Details

Title
Events and Program Coordinator

Department
Events and Campus Operations

Regular or Temporary
Regular

Hours Per Week
40

FLSA Determination
Exempt

Weeks Per Year
52

Open Date
06/30/2025

Full or Part Time
Full Time

Position Summary

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The Events and Program Coordinator plays a vital role in supporting both the operational and administrative functions of the Office of Events and Campus Operations. This position involves utilizing the College’s event scheduling and space reservation system ( EMS ) to ensure the effective coordination of campus spaces and services for a wide range of campus activities, including meetings, lectures, concerts, social gatherings workshops, conferences, and college events. The coordinator also provides direct support to the Director of Events and Campus Operations including the Sustainability Center, assisting with strategic planning, reporting, communications, and special projects as needed.

Functions Include:

• Serve as the primary events liaison for the Division of Academic Affairs in matters related to campus space usage and event support services coordination. This includes managing the implementation and maintenance of the Event Management System ( EMS ) for scheduling campus spaces and resources, as well as managing event listings and updates through the LiveWhale calendaring system. The coordinator ensures that all academic events are accurately scheduled, effectively communicated, and aligned with institutional priorities and policies.
• Coordinate designated events and programs by conducting risk assessments, securing required permits and licenses, ensuring vendor contract compliance, and arranging appropriate staffing. Recommend cost-saving measures, accurately code events for the public calendar, and assess potential impacts on campus operations (e.g., construction, maintenance, parking). Ensure all activities comply with college and departmental policies.
• Provide direct support to the Director of Events and Campus Operations including the Sustainability Center, assisting with strategic planning, reporting, communications, and special projects as needed
• Manage the College’s event and operations equipment inventory in coordination with Facilities and department staff. Ensure necessary equipment is available and properly allocated for scheduled reservations and support services.
• Assist with large College Events programs including, but not limited to, New Student Orientation, President’s Convocation, Fall Weekend, Honors Day, Commencement, Reunion Weekend, etc.
• Attend regularly scheduled staff, individual, and committee meetings, and staff development.
• Perform other related duties as assigned and based on departmental need.

Qualifications

• Associate’s Degree with higher education experience preferred
• Prior experience in space management, project management, or event planning
• Knowledge of software platforms including MS Office, Word, Outlook, Excel, work order systems and EMS .

The ability to:

• Communicate effectively in writing and verbally;
• Create and sustain productive and collaborative interpersonal relationships;
• Exercise initiative, energy, and flexibility;
• Work independently and also collaboratively;
• Work evenings and weekends.
• Must be able to bend, stoop, climb and move, pull and lift weights up to 25 pounds.

Special Instructions to Applicants

All applicants must apply online by submitting their resume, cover letter and three references.

Quick Link
https://trincoll.peopleadmin.com/postings/3615