"Program Specialist (Events)"

Job Details

Unit: Office Of The Provost MBU

Department: Faculty Affairs

Duties & Responsibilities:

The program specialist supports programs and events offered by the Office of the Provost - Faculty Affairs. This role specializes in overseeing a complex portfolio of professional learning and orientation events for faculty at all career stages, ensuring alignment with university strategic goals.

Responsibilities include:

• Plan and execute high visibility in-person, hybrid, and online events and sessions for faculty and leaders
• Coordinate event logistics, including communication, marketing, catering as needed
• Contribute to long-term and strategic planning of events with a focus on continuous improvement
• Develop materials for use in presentations, meetings, and events
• Serve as the lead on-site or virtual manager during events, providing hands-on support, high-level troubleshooting, and directing event resources, as necessary
• Active collaboration with various university and external partners to ensure seamless program planning and execution.
• Other duties as assigned

Minimum Qualifications:

• Meticulous attention to detail
• Ability to manage multiple projects and priorities
• Experience with Canva or other publishing software
• Experience planning and executing events
• Excellent written and oral communication skills
• Responsive, accurate, and timely communication and action
• 2-3 years of related experience
• Provide hands-on support during events, including setup, troubleshooting, and coordination
• Ability to effectively communicate and liaise with internal departments, sponsors, and partners to ensure event success
• Conduct needs assessments and market research to inform program themes, formats, and delivery methods.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications:

• Bachelor’s degree or combination of education and experience
• 3+ years of related experience
• Project management skills, with the ability to manage multiple competing priorities autonomously.
• Experience in a higher education or academic setting
• Experience with budget management and vendor negotiation

Salary Range: Commensurate with experience within market-based salary range.

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 1921S - Sr Program Specialist GA Senior

Contact Name: Lisa Abrams, Assistant Vice Provost for Faculty Affairs

Contact Email: lmabrams@vcu.edu