Events Assistant (Temporary Position)

Events Assistant (Temporary Position)

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Conference and Events Administration

Type:
Full-Time

Posting Number: req25432

Department: Senior VP Health Sciences

Location: Tucson Campus

Address: 1501 N. Campbell Ave., Tucson, AZ 85719 USA

Position Highlights

Temporary position for an events assistant for the UAHS events team. The positions will assist the events coordinator with day-to-day event logistics, ensuring correspondence is up to date, and processing reservations and invoices. As well as being the point of contact for events.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

• Assisting with event reservation approvals and cancellations. Updating any event modifications for customers.
• Event Invoicing, generating invoices, submitting invoices for payment via Internal Billing.
• Be the point of contact for day of events. Assisting customers with any day of event needs ensuring a successful event. Staff information desk for guests in the Health Sciences Innovation Building.
• Handle event inquires and emails, including finding appropriate rooms for events. Schedule and lead event walkthroughs with customers.
• Assist event coordinator senior and director with daily projects.

Knowledge, Skills & Abilities:

• Excellent communication skills and time management working in a fast-paced environment.
• Experience with Microsoft office suite.
• Knowledge of Astra Scheduling.
• Ability to follow University event policies, procedures, and operational requirements.
• Experience coordinating and supporting event staging.
• Knowledge of UAccess Financial systems.
• Ability to lift up to 35 lbs.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Prior work experience not required.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: University Operations

Benefits Eligible: No Benefits

Rate of Pay: $16.50 - $18.75

Compensation Type: hourly rate

Grade 2

Career Stream and Level OC1

Job Family Conference & Events

Job Function University Operations

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 4

Expected End Date: 8/21/2026

Contact Information for Candidates
Elena Cruz, ecruz@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter