"Events, Merchandise, Logistics and Administration Coordinator"

Job Description

Fixed term role to coordinate events, merchandise, logistics, and admin to support smooth, efficient student engagement activity delivery.

Mō te tūka | The role

In this busy and varied position, you’ll help keep our recruitment, events and marketing activities running seamlessly. Based in our Marketing team, within Student Engagement you’ll provide hands‑on coordination across events, merchandise, logistics, and financial administration to ensure everything is well organised, resourced, and delivered on time.

You’ll support multiple teams and projects, help keep workflows on track, and maintain the systems, processes and practical support that enable high-quality delivery and consistent execution.

Some tasks of the role include:

• Coordinating and supporting recruitment, marketing, and on‑the‑ground event activities
• Organising staff, volunteers, equipment, signage, and merchandise
• Maintaining templates, checklists, run sheets, and workflow tools
• Managing merchandise orders, stock, storage, and equipment tracking
• Reconciling event budgets, processing reimbursements, and raising purchase orders
• Problem‑solving operational issues as they arise

Mahi & Wāhi / Utu | Work pattern, location & salary

This is a 12-month fixed-term role is based at our Lincoln Campus and works 37.5 hours per week (1.0 FTE).

While the position is primarily on‑campus, some work‑from‑home flexibility may be available depending on the role’s requirements. The salary for this position is $70,000–$75,000 per annum, depending on experience.

Kā tino Pūkeka/Whēako | Essential skills/experience for the role

To be successful in the role you will have:

• Experience in coordination, administration, or operational support
• Strong organisational and time‑management skills, able to juggle multiple tasks
• Confident digital capability, including Microsoft Office and workflow tools
• Excellent communication skills and a collaborative, customer‑focused approach
• High accuracy and attention to detail across financial and administrative tasks
• Initiative, problem‑solving ability, and adaptability to changing priorities

Kā hua ka riro ki a koe | What's in it for you?

Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:

• Flexible, family‑friendly work and free on‑site parking
• Professional development & mentorship to grow your career
• Generous leave entitlements – five weeks of paid leave per year (based on 1.0 FTE)
• Wellbeing support (free, confidential services via Clearhead)
• Southern Cross employee benefits
• On‑campus gym with discounted membership
• On‑site early childhood centre with staff discounts
• A social culture – friendly people, supportive teams, and plenty of opportunities to connect through events, clubs, and activities
• A vibrant campus: beautiful grounds, cafés, and a collaborative atmosphere

Mō mātou | About us

Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.

Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do—we empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.

As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.

Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.

Tono ināianei | Apply now

Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.

Applications received via email will not be considered, however specific enquiry relating to the role can be made to sarah.caseley@lincoln.ac.nz

We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.

Applications may be reviewed as they come in and may close early if we identify a suitable candidate.