Events Senior Administrator (Exams, Awards, Graduation)

Academic Corporate and Commercial Events (ACCE) Dept. is seeking a Senior Administrator to support the exams, awards and graduation functions.

About the role

Working alongside a colleague in the same role, a key responsibility is to use previous course-by-course attendance data to project and model future graduation attendance. Then, using this information, create the optimum graduation timetable. This is designed to maximise student and guest attendance, whilst being as sympathetic as possible to school and programme structures.

To achieve this, you will:

• Need to have expertise in Excel and have advanced analytical skills
• Manage graduation ticket sales, so will need to become a confident user of the online ticketing system
• Play a key role communicating graduation arrangements to students and staff; responding to their queries

Other tasks include but are not limited to:

• Producing award certificates
• Confirming graduates' qualifications with employers
• Processing exam papers
• Helping manage exams
• Administrating invigilator pay claims; on-the-day support at graduation

For this role, you will need to be on site 2 days a week. Whilst the team operate a hybrid working approach - which allows for some working from home most weeks - there will be some periods, e.g. when exams are occurring, when full office attendance is required by everyone. At times, some working outside of normal hours maybe required. Strong team working is essential. The role does not line manage others.

For an informal discussion to find out more about the role then please contact Rich Avery: by email at r.j.avery@plymouth.ac.uk

For more information about the job and the person specification, please refer to the job description.

Application process

Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, skills and experience elements of the job description in your supporting statement.

Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.

Closing date: 12 midnight, Sunday 10th May 2026

Our offer

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

We have a wide range of staff benefits available to employees, depending on eligibility:

• Generous annual leave: 25 Days Annual Leave plus Bank Holidays & Closure Days
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On-site nursery

A summary of our comprehensive benefits can be viewed here.