Events Specialist I (Hybrid)

Position Summary

The Events Specialist Supports all programing and events operations, including but not limited to high-caliber, signature events, involving internal and external audiences, faculty conferences, seminars, brown bags, graduation ceremonies, etc. This will require some early morning, evening and weekend hours with the potential for some limited travel. This position also supports Olin’s staff and faculty committee in the planning and execution of successful events.

Job Description

Primary Duties & Responsibilities:

• Overall Events Management: Manage the event process from start to finish. Collaborate and strategize with any necessary staff, faculty and other WashU/Olin leaders to determine the type, scale and tone of events. Assist with developing long-and short-term goals and plans for events. Conduct event planning meetings, staff briefings and event evaluations. Manage event logistics including set-up, tear-down, registration, audio-visual, food and beverage. Order and maintain all event and conference supplies. Administer and oversee individual event budgets. Research potential venues and negotiate contracts for space. Negotiate/maintain relationships with vendors and venue staff. Includes administrative and budget management activities as necessary.
• Communication plans for events: Manage all communications for each event including all creative for the invitations, registrations, reminders and updates, as needed. Post event data collection and report accurate details to CRM team.
• Support to the Olin-wide Event and Programming Functions: Work with the Events Team to support faculty conferences, seminars, brown bags, graduation ceremonies and all Olin wide events, assist in developing consistent standards school wide.
• Performs other duties as required.

Working Conditions:

Job Location/Working Conditions
Flexibility to work outside normal business hours including early morning, late evening and weekends as needed

Physical Effort
Ability to travel to on- and off-campus locations as required