"Executive Administrative Assistant"

Job Details

Title
Executive Administrative Assistant

Department
Advancement Executive Office

Regular or Temporary
Regular

Hours Per Week
40

FLSA Determination
Exempt

Weeks Per Year
52

Open Date
10/07/2025

Full or Part Time
Full Time

Position Summary

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

The Executive Assistant manages overall administrative operations for division and provides administrative support (scheduling, materials preparation, budget/financial review, travel arrangements, etc.) to Senior Leaders (VP of Advancement, AVP for Advancement, and Senior Philanthropic Advisor ). Interacts and communicates with both external and internal constituents, including donors and prospective donors, the President Executive Leadership Team, faculty, volunteers and vendors. Responsible for handling confidential, sensitive information and matters related to division.

Duties and Responsibilities:

• Provides daily support to Advancement’s leadership in a fast-paced environment, and is both proactive and flexible. Manages sensitive and confidential matters with discretion.
• Ability to understand needs/projects and to accomplish needed tasks efficiently.
• Ability to thrive in a busy atmosphere that requires excellent organizational skills, ability to set priorities, ability to manage several projects concurrently, and commitment to meeting deadlines.
• Arranges and manages calendars based on goals and priorities. Plans and schedules events such as retreats or meetings.
• Provides financial and purchasing support including managing budgets, maintaining budget lines, and order/managing supplies for division/department.
• Anticipates and facilitates preparation for projects and meetings, Including coordinating Advancement materials for Board of Trustees and Sub-Committee meetings, and other internal stakeholder group meetings.
• Assists in preparing reports, presentations, letters, memos, and other materials for internal and external meetings. May be responsible for attending meetings to take minutes/notes.
• Makes travel plans and arrangements; processes reimbursements
• May assist with recruiting and training of other departmental/division administrative staff.
• High degree of integrity, professionalism, and interpersonal skills that support collaborative work.
• Strong writing and editing skills
• Facility with generating reports, mail merges, label/nametag production, data entry.
• Perform other related duties as assigned and based on departmental need.

Qualifications

• Bachelor’s Degree preferred, and/or three to five years of administrative support experiences, preferably in a college or university setting, and/or a combination of education, training, and experiences providing the required knowledge, skills, and abilities.
• Strong attention to detail, well-organized, excellent at managing deadlines, and a proactive problem solver.
• Excellent writing and editing skills.
• Process oriented along with the organizational skills and the ability to work effectively both independently and as part of a dynamic team.
• Excellent interpersonal skills and the ability to work collaboratively across the organization to move projects forward.
• Strong sense of personal and professional integrity and work ethic.
• Computer fluency including Microsoft Office Suite, donor database software, and query tools.
• A demonstrated commitment to promoting and enhancing

Special Instructions to Applicants

All applicants must apply online by submitting their resume, cover letter and three references.

Quick Link
https://trincoll.peopleadmin.com/postings/3669

Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.

For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.