Executive Administrator

University of Oxford - Said Business School

Location: Oxford, Hybrid

Salary: £34,982 to £40,855 per annum pro rata. Grade 6

Hours: Part Time

Contract Type: Fixed-Term/Contract

Placed On: 21st August 2025

Closes: 10th September 2025

Job Ref: 181476

Fixed-term (two years), part time (22.5 hours per week, 0.6 FTE)

Saïd Business School, Park End Street, Oxford and Egrove Park, Kennington

Grade 6: £34,982 - £40,855 per annum pro rata including the Oxford University Weighting of £1,500 per annum pro rata

We are a small, dynamic team of five working on innovative financial literacy programmes for micro-entrepreneurs in Africa and India, while also building a vibrant youth education business for 16–22-year-olds. Our work spans global competitions, high-profile donor engagement, recruitment campaigns and impactful youth education initiatives.

We’re seeking an organised and proactive Executive Administrator to provide high-level support to our Director and Programme Delivery Manager. You’ll manage complex diaries, coordinate events, liaise with senior stakeholders and keep on top of critical priorities.

Key responsibilities:

• Manage the diaries of the Director and Programme Delivery Manager, making sound judgments to balance competing demands.
• Support student onboarding for youth education programmes.
• Organise meetings, events and conferences in the UK and abroad.
• Coordinate committee and Board meetings—agendas, minutes, follow-ups and action tracking.
• Provide administrative oversight on financial matters, including expenses, invoices and purchase orders.

You will have proven experience managing the office of a senior leader, with strong diary management skills and the ability to coordinate complex travel arrangements. You will be adept at drafting correspondence and producing high-quality reports, and have proficiency in Oracle Financials alongside strong IT skills. A high standard of numeracy and the ability to manage finances are also essential.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays pro rata
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is 10 September 2025 at 12.00 noon.

To apply for this role, please click on the 'Apply' button above.