"Executive and Administrative Assistant"

Full-time, 12-month fixed-term opportunity, with possibility for extension subject to funding

Dynamic opportunity to join the Daffodil Centre as an Executive and Administrative Assistant, based on Camperdown campus

Base Salary $89,755 - $100,495 + 17% superannuation

About the opportunity

The Daffodil Centre is a Flagship Research Centre at the University of Sydney and is a partnership between the University and Cancer Council NSW.

We have an amazing opportunity for an Executive and Administrative Assistant to join the Daffodil Centre in a pivotal role providing high-level executive and administrative support to our Director, Professor Anne Cust, and the Research Operations and Support (ROSE) team. In this varied and dynamic position, you will be at the heart of our Centre's operations, coordinating communications, managing enquiries, and ensuring the smooth delivery of day-to-day administrative functions. You'll work closely with a collaborative and supportive team, contributing to meaningful projects and events that advance the Centre's important work in cancer research and prevention, whilst also having the opportunity to work independently and autonomously, when required.

Your key responsibilities will be to:

• Provide high-level executive and administrative support to the Centre Director and Research Operations and Support (ROSE) team, ensuring efficient day-to-day operations and seamless workflow.
• Manage email triage, correspondence, and information flow, prioritising tasks and maintaining timely, professional communication with internal and external stakeholders.
• Coordinate meetings, events, and activities, including scheduling, agendas, venue bookings, catering, travel arrangements, and other logistical requirements.
• Serve as the main point of contact for the Centre, managing enquiries, maintaining affiliate records, and updating key administrative systems such as mailing lists and distribution lists.
• Support HR, finance, and procurement processes, including payment processing, expense reconciliation, and record-keeping in line with University policies.
• Assist with communications and marketing activities, including preparing newsletters, supporting internal initiatives and activities, and contributing to the delivery of major Centre events.

About you

• Bachelor's degree in a relevant field or equivalent combination of training and experience.
• At least two years' experience in executive assistance or administrative roles.
• A strong passion for effective communication, with strong interpersonal skills to build positive working relationships across diverse stakeholders.
• Excellent organisational skills and attention to detail, with the ability to manage shifting priorities and competing deadlines in a dynamic work environment.
• Proficiency in computer literacy, including the Microsoft Office suite, and experience with email management, diary coordination, and maintaining administrative systems.
• Proven teamwork skills, with a flexible and collaborative approach to supporting colleagues and delivering high-quality administrative outcomes.

Sponsorship / work rights for Australia

Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to roshik.prasad@sydney.edu.au

The University of Sydney

The University reserves the right not to proceed with any appointment.