"Executive Assistant/Administration Officer"

Role type:

Full time and Fixed Term to August 2027

Faculty: Medicine, Dentistry and Health Sciences

Department / School: Melbourne School of Health Sciences

Salary: UOM5 - $86,943 – 99,984 p.a. plus 17% super

• Support innovative health education / Collaborate across diverse disciplines / Enhance strategic initiatives
• Apply now to provide exceptional support to our Head of Department and executive team, driving administrative excellence in health sciences.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

Your next career opportunity

As an Executive Assistant/Administration Officer, you will play a vital role in supporting the Head of Department and Department staff within the School of Health Sciences. You will be at the forefront of administrative excellence, managing diverse tasks such as HR, finance, and event coordination, while collaborating with internal and external stakeholders. Your dynamic approach and high-level organisational skills will ensure smooth departmental operations, contributing to the advancement of Nursing and Allied Health.

Your responsibilities will include

• Administrative Support: Provide general support to Department staff, manage HR and finance tasks, liaise with the facilities team and coordinate department events.
• Executive Support and Diary Management: Manage the Head of Department's diary, organise travel, and support strategic initiatives.
• Enhance Departmental Processes: Establish workflows, improve administrative processes, and support OH&S initiatives.

You may be a great fit if

You are an experienced administrative professional with exceptional organisational skills, ready to support a dynamic team in the School of Health Sciences, utilising your problem-solving abilities and collaborative approach.

You may also:

• Have a relevant tertiary qualification or equivalent experience.
• Possess excellent interpersonal and communication skills.
• Demonstrate strong organisational and time management skills.
• Be proficient in Microsoft Office and electronic diary management systems.
• Have a proactive approach to problem-solving and maintaining confidentiality.

For further information please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – “Melbourne School of Health Sciences”

Established in 2009, the Melbourne School of Health Sciences is an inter-professional learning community at the forefront of leadership in health sciences education, research, scholarship, professional practice, workforce training and knowledge translation. Our collective focus is on improving health and well-being of people, locally and globally. Our diversity of disciplines and research expertise provides us with unique shared insights into health and wellbeing, impacting on both physical and mental health outcomes across people and their families. Our research has a strong focus on cross-cutting research themes including implementation science, health services research and clinical trial methodology resulting in the integration of findings into improved care of the communities that we serve as well as influencing health policy. The School comprises five departments across six disciplines, including Audiology and Speech Pathology, Nursing, Optometry and Vision Sciences, Physiotherapy, and Social Work.

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost.

Join Us and unlock your career potential!

If this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against points 3, 4 and 8 the Selection Criteria^{^} (bolded and found in the Position Description)

Learn more about the application process, including tips and FAQs.

Applications close: 11 January 2026 11:55 PM; Melbourne time zone.

Position Description: JR-007144 Executive Assistant Administration Officer.docx