"Executive Assistant - Advanced"

Job Duties:

Executive Assistant to the Provost and Vice Chancellor for Academic Affairs (75%): The Office of the Provost sets the leadership example for the entire division and the EA manages that example. The position is responsible for organizing the workflow for the office and serving as the Provosts liaison to senior administrators and staff reporting to them. The position will work closely with the administrative support associate as appropriate. The position must evaluate and manage conflicting priorities in a very dynamic environment, including scheduling and other calendar needs, general knowledge and/or management of standing meetings or responsibilities, including reporting requirements, and communicates on these topics with varying other administrators regularly and without supervision. The EA collects and compiles information for regular reporting or specialized reports from individuals, committees, consultants, and other administrators and staff.

The position provides support for the Provost and PO staff by composing as draft or final a variety of correspondence and material, including meeting notes, briefings, agendas, summaries, memos, emails, presentations, invitations, and flyers. The position must be highly efficient in Microsoft Office Suite, should be familiar with office equipment, and must be able to learn new software in a short period of time. The position should be knowledgeable of the Provosts philosophies and have a complete knowledge of the university and especially the Division of Academic Affairs organization in order to appropriately handle or refer those who contact the office. The position must be thoroughly knowledgeable of all university policies and procedures and assure full compliance with Federal, State and UNC policies and regulations.

The EA may manage sensitive or highly confidential issues and must be a consummate professional at all times. The position may oversee the administrative support associate in execution of a variety of tasks or responsibilities, such as: organizing the calendars for the Provost or PO staff, scheduling meetings/events with multiple participants and arranging and preparing for meetings/events with a wide variety of both internal and external clients; making travel arrangements or managing reimbursements for the Provost or PO staff; screening incoming correspondence and routing to the appropriate office that which does not require personal attention of the Provost or PO staff; control of files and filing, both paper and electronically; maintaining files relating to organizational structure, proposals for organizational enhancements, transition reports, and/or process changes.

Executive Assistant to the Office of University Counsel (25%): The Office of University Counsel is responsible for addressing the universitys comprehensive legal needs, including contracts, policies and procedures, employment relations with faculty, EHRA and SHRA employees, ligation coordination, legal advice regarding compliance with applicable regulatory requests, etc. The EA will serve the GC and other OUC staff in the following areas: personnel coordination, and limited scheduling for the GC. This may include functions such as processing and handling workflows, editing/creation of documents, maintaining the calendar, limited preparation of materials, and other matters as needed. The EA will also complete personnel-related responsibilities for OUC in conjunction with other units on campus, to include reclassification, position postings, position creation, hiring proposals, and other actions as needed.

Minimum Education/Experience:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelors degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Experience, Skills, Training/Education:

Knowledge of ECUs systems and business platforms. Knowledge in management and planning/organizing responsibilities. Excellent oral and written communication skills.

Special Instructions to Applicant:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write see resume on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.