Executive Assistant and Project Coordinator for the Vice President for Student Affairs

Executive Assistant and Project Coordinator for the Vice President for Student Affairs

Company: Virginia Tech

Job Location: Blacksburg, 24061

Category: Executive Assistants

Type: Full-Time

Job Description

When was the last time you changed the world? In Virginia Tech's Division of Student Affairs, that's exactly what we're doing every day-guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.

We're currently searching for an Executive Assistant and Project Coordinator for the Vice President for Student Affairs to perform a wide variety of administrative activities to assist the Vice President of Student Affairs (VPSA). So, if you are a highly organized, discreet, and proactive administrative professional who excels in supporting senior leadership within a fast-paced, complex environment, please keep reading.

HERE'S WHAT YOU NEED TO KNOW ABOUT THIS ROLE

YOU WILL...

• Be seated in the VPSA Suite, the office workspace for the VPSA, Chief of Staff, and three senior executive leaders, and work collaboratively alongside the Office Coordinator and student employees.
• Report directly to the Chief of Staff.
• Serve as the primary contact point between the VPSA and all constituents and stakeholders, internal and external to Virginia Tech.
• Schedule and coordinate the VPSA's calendar; ensure that the VP is always prepared (i.e., materials, presentations) and on schedule.
• Maintain focus and a polite, professional disposition in a fast-paced environment with scores of internal and external visitors.
• Ensure the office operates in a well-informed and efficient manner and conducts all forms of communication with the utmost confidentiality to maintain propriety and integrity.
• Be responsible for understanding political protocol and etiquette and its implications; exercise excellent judgment and discretion in a highly visible position.
• Coordinate logistical arrangements for events, meetings, and guests of the VPSA, which includes space reservations, food orders, and managing RSVPs.
• Be trusted to work independently to manage complex, administrative actions and resolve problems with thoughtful decision-making.
• Provide comprehensive project management and operational support to the Office of the VPSA by leading and coordinating high-priority initiatives, developing reports and briefing materials, managing complex timelines, improving workflows, documenting procedures, and preparing speeches and presentations for internal audiences.
• Be offered a base compensation package between $60,000-$70,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!

Required Qualifications

Previous professional experience:

• Providing executive administrative support and/or working with a unit or senior-level manager in an academic or professional office environment.
• Working with web-based platforms such as SharePoint, Microsoft Office 365, Google Workplace, Quickbooks, etc.
• Working with with and a strong proficiency with current office software applications such as MS Outlook, Word, Excel, PowerPoint, etc.
• Creating outgoing correspondence and reports.
• Providing exceptional communication with a high commitment to responsiveness and building professional, interpersonal relationships.
• Managing complex and dynamic schedules/calendars for senior-level officials.
• Working independently and making autonomous decisions with sound judgment.
• Performing detail oriented work through a results oriented lens.
• Anticipating needs, prioritizing assignments, managing projects, and meeting deadlines.
• Training others and providing guidance on duties.
• Working in a fast-paced environment with multiple interruptions while staying on task.
• Interacting with people from diverse backgrounds.

Preferred Qualifications

• Knowledge of Virginia Tech organizational structure.
• Experience with university specific programs like Banner, Maxient, Chrome River, and HokieMart.
• Experience with university and Commonwealth of Virginia policies and procedures related to personnel transactions, student records, travel, records management, etc.
• Experience working in higher education providing administrative support at the senior management level.

Pay Band 4

Overtime Status Non-Exempt: Eligible for overtime

Appointment Type Regular

Salary Information 60,000-70,000

Hours per week 40

Review Date 06/08/2026

Additional Information Must have a criminal background check | Must have a driver's license check with an acceptable and safe driving record | Must have a valid driver's license | Ability to work remotely one day per week after an initial six-month onboarding period if all performance expectations are met.