"Executive Assistant and Project Officer to the Head of Clinical School"

Full Time fixed term opportunity until July 2026 for an organised and dedicated Executive Assistant and Project Officer to the Head of Clinical School

play a key role in supporting the Head of School through high-level executive assistance and coordination of strategic projects

Base Salary $103,185 + generous 17% superannuation

About the opportunity

This position offers an exciting opportunity to contribute to the strategic and operational success of a leading academic School within the Faculty. As Executive Assistant and Project Officer to the Head of Clinical School, you will play a key role in supporting high-level decision-making, coordinating critical projects, and ensuring the smooth functioning of day-to-day operations. Working closely with academic and professional staff, you will be instrumental in fostering collaboration, managing priorities, and delivering outcomes that support the school's teaching, research, and engagement objectives. This is a dynamic and rewarding role for a highly organised professional who thrives in a complex and intellectually rich environment.

Your key responsibilities will be to:

• work closely with the Head of Clinical School, senior administrators, academic staff, and external stakeholders
• manage complex diary and travel arrangements, ensuring compliance with university policies
• coordinate and support clinical school-specific projects, including planning, reporting, and logistics
• draft and review correspondence, prepare meeting papers, and ensure timely distribution
• maintain effective administrative systems and ensure compliance with university procedures
• triage and respond to internal and external enquiries with professionalism and discretion
• support the planning and delivery of small events, meetings, and catered functions
• monitor project timelines and deliverables, ensuring milestones are met and documented
• maintain up-to-date records, distribution lists, and affiliate databases for the school.

About you

• demonstrated experience in executive support and office administration in a complex environment
• advanced proficiency in Microsoft Office suite and diary management systems
• strong understanding of project documentation, planning, and reporting methodologies
• experience managing competing priorities and meeting deadlines in a fast-paced setting
• ability to build and maintain effective relationships with internal and external stakeholders
• tertiary qualifications in a relevant field or equivalent combination of training and experience.

Work Rights

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion, and we strive to be a place where everyone can thrive. We are committed to creating a university community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Danielle Selinger, Recruitment Consultant by email to danielle.selinger@sydney.edu.au

Please note the University Seasonal break is from Monday 22nd December until Monday 5th January 2026 inclusive.

All applications will be reviewed upon our return to the office from 6th January.

Click to view the Position Description for this role.

The University reserves the right not to proceed with any appointment.