Executive Assistant and Research Administrator

Department of Psychiatry, University of Oxford, Warneford Hospital, Oxford OX3 7JX

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Psychiatry is based on the Warneford Hospital site in Oxford – a friendly, welcoming place of work with an international reputation for excellence. The Department has a substantial research programme, with major funding from Medical Research Council (MRC), Wellcome Trust and National Institute for Health Research (NIHR) and provides highly rated medical training in psychiatry. The Head of Department is Professor Belinda Lennox.

The post-holder will provide comprehensive administrative to Professor Catherine Harmer, and the PERL Research Group, managing office operations and coordinating processes to ensure the effective delivery of administrative services.

What We Offer

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

About the Role

The post is funded to 31 March 2028 and is based in the Department of Psychiatry at the Warneford Hospital. The post is available on a flexible hybrid basis with a minimum of 1-2 days per week in the office depending on working pattern. You will provide comprehensive administrative support acting as a key point of knowledge and advice while supporting a broad range of research studies and meetings. This will include managing complex diary arrangements and responding to communications on behalf of Professor Harmer. You will organise meetings, committees, events and conferences, including preparing agendas, taking minutes, coordinating logistics and ensuring follow-up actions are completed. You will support project coordination and planning, including monitoring budgets and metrics, liaising with finance teams, assisting with grant applications, and contributing to reports, presentations and publications.

About You

You will have proven experience of supporting a senior member of staff, with extensive expertise in diary and meeting management, including complex travel arrangements. You will demonstrate excellent communication and interpersonal skills, with the ability to draft correspondence, produce well-presented reports, and build effective professional relationships. With excellent organisational skills, you will be able to manage a varied and demanding workload, prioritise effectively and meet deadlines, while maintaining a high level of accuracy and attention to detail. You will have ability to resolve administrative issues independently, along with strong numeracy and IT skills. Previous experience working in a medical medical/academic/research environment or managing research team operations and administration would be desirable

Diversity

Committed to equality and valuing diversity Our active Psychiatry People and Culture teams and initiatives including our values and behaviours framework, work to make the Department of Psychiatry as supportive, welcoming and inclusive as possible.

Application Process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. see the University pages on the application process at https://www.ox.ac.uk/about/jobs The closing date for applications is 15 May 2026.

Contact Person: HR Administrator | Vacancy ID: 186095 | Closing Date & Time: 15-May-2026 12:00 | Pay Scale: STANDARD GRADE 6 | Salary (£): £35681- £39424 per annum | Contact Email: vacancies@psych.ox.ac.uk