Executive Assistant

Employer: Winston-Salem State University

Location: Winston-Salem, North Carolina, United States

Salary: $37,306.00 - $86,062.00

Date posted: Dec 9, 2025

Position Details

Classification Information

Position Classification Title: Executive Assistant

FLSA: Non-Exempt

Position Class: 10433

Position Summary

Winston-Salem State University invites applications for the position of Executive Assistant to the Vice Provost for Student Success. This position provides high-level administrative and executive support to the Vice Provost and plays a vital role in ensuring the efficient management of divisional operations, communications, and strategic initiatives that advance student achievement and institutional excellence.

The Executive Assistant serves as the primary liaison for the Vice Provost’s Office—coordinating meetings, managing correspondence and schedules, preparing reports, and maintaining the confidentiality and professionalism required to support executive leadership. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced academic environment.

As a key member of the Division of Student Success, the Executive Assistant will contribute to the coordination of initiatives that enhance student retention, engagement, and academic success across University College, Academic Advising & Retention, Learning Support Services, and related units.

WSSU seeks a collaborative, service-oriented professional who embodies the University’s values of excellence, integrity, respect, and social responsibility.

Minimum Qualifications:

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience
• OR Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience
• OR Bachelor’s degree, preferably in business administration or a related discipline
• OR equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications:

• Strong organizational and project management skills with the ability to prioritize multiple tasks and meet deadlines with accuracy and attention to detail.
• Five or more years of progressively responsible administrative or executive support experience in higher education or a comparable professional environment.
• Demonstrated ability to manage complex calendars, coordinate meetings, and support senior-level leadership with tact and professionalism.
• Experience with university systems such as Banner Finance, Chrome River, EAB Navigate, and Watermark.
• Strong written communication and editing skills, with experience preparing correspondence, reports, and presentations for senior leadership.

Position Information

Position Number: 519003

Competency Level: Contributing

Working Position Title: Executive Assistant

Building and Room No.: Hill Hall, 119

Work Hours: 8am – 5pm, Monday – Friday, some evenings and weekends may be required.

Hours per week: 40

Months per year: 12

Appointment Type: Permanent Full-Time

FTE: 1

Posting Details

Posting Number: SPA01013P

Open Date: 12/09/2025

Close Date: 01/07/2026

Key Responsibilities and Related Competencies

Professional Knowledge (30%): Provide executive-level administrative and operational support. Manage the Vice Provost’s calendar, coordinate meetings, prepare agendas and minutes, and ensure timely follow-up on action items. Handle confidential correspondence, communications, and documentation with accuracy and discretion. Anticipate needs and assist with prioritization of tasks to support divisional goals.

Coordination - Work (25%): Coordinate divisional projects and strategic initiatives. Track progress on projects, reports, and divisional initiatives to ensure timely completion and alignment with institutional goals. Assist with compiling data and preparing summaries related to student success and retention outcomes. Support the Vice Provost in implementing continuous improvement and assessment processes.

Communication Skills (20%): Manage divisional communications and liaison activities. Serve as the primary point of contact for the Vice Provost’s Office, maintaining effective communication with internal and external stakeholders. Draft, review, and edit correspondence, reports, and presentations on behalf of the Vice Provost. Promote collaboration and information flow among divisional units and university partners.

Knowledge - Program and Organization (15%): Coordinate events, logistics, and professional engagements. Plan and organize divisional events, professional development sessions, and retreats. Manage travel arrangements, reimbursements, and procurement processes in compliance with university policies. Ensure smooth execution of logistics for meetings, conferences, and special projects.

Business Administration (15%): Support administrative operations and documentation. Maintain records, files, and confidential documents with a high degree of organization and accuracy. Monitor office workflows, deadlines, and priorities to sustain operational efficiency. Serve as a point of continuity to ensure stability and consistency across all functions of the Division of Student Success.

Required Documents

1. Resume
2. Cover Letter