"Executive Assistant"

Governance and Risk

Governance and Risk

Full-time, permanent position

Base salary will be in the range $83,776- $93,121 + 17% Superannuation (HEW Level 5)

Based at our St. Lucia Campus

About This Opportunity

Are you looking for a pivotal role where your organisational expertise and attention to detail make a real impact? Join our Governance and Risk team as an Executive Assistant and play a key role in supporting senior leaders, driving seamless operations, and ensuring the smooth coordination of high-level projects, events, and communications across the University.

This is an exciting opportunity to be at the heart of decision-making, liaising with diverse stakeholders, and contributing to a dynamic and collaborative environment.

If you are highly organised, proactive, and thrive on providing exceptional executive support, this is the role for you.

Key responsibilities will include:

• Coordinating the division’s activities – across team meetings, strategy days, culture, records management, health safety and wellness, mandatory training, professional development, onboarding new team members.
• Providing support to the Governance and Policy team – in relation to management of our policy and procedures library, project delivery, elections and support to Senate committees and Boards
• Overseeing the flow of information and day-to-day administrative operations within the Governance and Risk Division, liaising with internal and external stakeholders as required.
• Coordinating financial processes, including reimbursements, expense management, and payment approvals in line with University policies.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Relevant qualifications or equivalent experience in providing high-level administrative support.
• Strong organisational skills, with the ability to manage competing priorities and deadlines while maintaining attention to detail.
• Excellent interpersonal and communication skills, including discretion in handling sensitive matters.
• Experience managing diaries, correspondence, and stakeholder relationships in a complex environment.
• Experience servicing committees or a demonstrable aptitude to acquire this skill.
• A commitment to customer service and building positive workplace relationships.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Job Reference: R-59167

Applications close 26/01/2026 at 11.00pm AEST (R-59167). Please note that interviews have been tentatively scheduled for the week of the 2nd of February 2026.