"Executive Assistant"

Location:

Raleigh, NC

Essential Job Duties:

The Executive Assistant to the Dean provides comprehensive executive-level administrative support and operational coordination for the College of Design's Dean. In this role you will ensure the seamless execution of the Dean's priorities, manages high-level communications, and serves as a liaison across university leadership, faculty, staff, students, alumni, and external partners. Primary responsibilities include:

Administrative and Executive Support

• Manage and coordinate the Dean's complex calendar, meetings, travel, and events.
• Prioritize and manage the Dean's correspondence, ensuring timely communication with internal and external stakeholders.
• Compile, research, and prepare reports, presentations, and visual materials (e.g., graphs, charts, timelines).
• Maintain confidentiality while handling sensitive information and exercising sound professional judgment.
• Interpret and disseminate University and College policies and procedures to faculty, staff, and students.
• Provide administrative oversight for daily operations of the Dean's Office.

Governance and Faculty Support

• Coordinate the Administrative Council meetings, agendas, and follow-up actions.
• Maintain and manage faculty committee and task force assignments.
• Provide administrative oversight of the Reappointment, Promotion, and Tenure (RPT) process.
• Liaise with faculty senate and other governance bodies on behalf of the Dean.

College and External Relations

• Serve as the Dean's liaison to college and university leadership, faculty, staff, students, alumni, and community partners.
• Support the Dean's engagement with the College External Relations Office, donors, and civic leaders.
• Coordinate special projects, events, and strategic initiatives led by the Dean.
• Represent the Dean's Office in a professional and diplomatic manner across all constituencies.

If you are ready to play a pivotal role in maintaining the efficiency, professionalism, and strategic focus of the Dean's Office, we encourage you to apply.

Other Work/Responsibilities:

Support additional college initiatives and projects as directed by the Dean.

Minimum Experience/Education:

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Extensive experience in academic administrative management.
• Strong organizational, written, and verbal communication skills.
• Demonstrated ability to prepare visual and analytical materials (graphs, charts, timelines).
• Proven project management experience.
• High degree of independence, initiative, and professionalism.
• Ability to interpret and apply policies and procedures accurately.
• Demonstrated discretion and professional judgment at all times.

Preferred Qualifications:

• Bachelor's degree in business administration, public administration, office administration, or a related field, preferred

Required License or Certification:

N/A