"Executive Assistant to the FED and Deputy Dean"

• Collaborate with senior leadership and continuously develop your professional expertise.
• Apply now for this exciting opportunity to play a pivotal role in supporting the Faculty of Science’s leadership.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

In this dynamic role, you’ll work closely with leaders across the faculty, contribute to strategic initiatives, and further develop your professional expertise within a world-class academic environment.

• Executive Support: Provide exceptional assistance to the FED and Deputy Dean, managing their diaries, correspondence, and executive-level queries with discretion and professionalism.
• Stakeholder Engagement: Act as an interface between the executive team and key internal and external stakeholders, positively engaging with individuals at all levels across the University and beyond.
• Administrative Excellence: Arrange travel itineraries, reconcile expenses, process invoices, and provide other administrative assistance as required, adhering to university policies and procedures.
• Process Improvement: Identify and implement process improvement opportunities, including the creation of templates and collaboration with colleagues to establish consistent communication formats.
• Teamwork and Collaboration: Work collaboratively as a team member of the Office of the Dean, undertaking projects and tasks as required, and providing backup support to the Executive Assistant to the Dean during periods of absence or peak workload.

You are an experienced and highly organised executive assistant with excellent time management, discretion, sound judgment, attention to detail, and professionalism in managing confidential matters and stakeholder engagement.

• Possess exceptional written and verbal communication skills, with the ability to liaise effectively with stakeholders at all levels.
• Demonstrate strong problem-solving and decision-making abilities, with the capacity to exercise independent judgment and prioritize tasks effectively.
• Exhibit a high level of professionalism, discretion, and the ability to maintain confidentiality in handling sensitive information.
• Have experience in coordinating executive-level meetings, events, and travel arrangements.
• Possess proficiency in utilising a range of digital tools and platforms (e.g., Outlook, Teams, SharePoint, Workday) to manage communication, scheduling, records, and administrative processes efficiently.
• Be an effective team player with strong interpersonal skills and the ability to build and maintain positive relationships with colleagues and stakeholders.
• Have a strong commitment to continuous improvement and the ability to identify and implement process enhancements.

For further information please refer to the attached PD.

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

The Faculty of Science is home to seven schools: Agriculture, Food & Ecosystem Sciences; Biosciences; Chemistry; Geography, Earth & Atmospheric Sciences; Mathematics & Statistics; Physics; and Melbourne Veterinary School. Science at Melbourne is a global leader across discovery and applied scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system.

Join Us and unlock your career potential!
If this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

Learn more about the application process, including tips and FAQs.

For recruitment queries, email Oliver Bukasa hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 1 February 2026 11:55 PM; Melbourne time zone.

Position Description: JR-005691 - Executive Assistant To The FED And Deputy Dean - PD.pdf