"Executive Assistant to the Precinct Lead at Austin Health"

As Executive Assistant to the Precinct Lead at Austin Health and reporting to the Manager of Department of Surgery under Melbourne Medical School, you'll be at the heart of cutting-edge medical research and education. You'll provide crucial support across university and hospital environments, managing complex schedules, enabling collaborative research activities and liaising with diverse stakeholders. This role offers you the opportunity to contribute significantly to the advancement of medical knowledge and healthcare leadership.

Your responsibilities will include:

• Provide Executive Support: Manage the Precinct Lead's schedule, correspondence, and administrative needs across multiple roles in the university and hospital.
• Coordinate Research Activities: Support research groups with administrative and coordination tasks that may include development of grant applications, ethics submissions and research meetings, facilitating the progress of vital medical studies.
• Manage Stakeholder Relations: Act as a key liaison between the Department, hospital staff, and external partners, requiring diplomacy and discretion.
• Oversee Administrative Processes: Ensure smooth operation of departmental activities, including honorary appointments, staff reviews, and committee support.

You may be a great fit if: You are a highly organised professional with experience in healthcare or academic environments, possessing excellent communication skills and the ability to manage complex, confidential information across multiple stakeholders.

You may also: Have a relevant tertiary qualification or equivalent experience in a similar role, possess strong project and event management skills, demonstrate excellent written and oral communication abilities, have experience in committee support and minute-taking, be proficient in MS Office, Zoom, Teams, and ideally university-specific systems, and be comfortable working in both university and hospital environments.

What we offer you: We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including supportive flexible work arrangements underpinned by our commitment to inclusion and well-being, progressive, considerate leave provisions to empower your work-life balance, salary packaging and access to a range of discounted services including Bupa health insurance, health and well-being services including a leading Employee Assistance Program, and comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members! For more information check out our benefits page.