"Executive Assistant to the Vice President for Administrative Services"

Job Details

Description

Join the CBC team and help us transform students’ lives!

CBC is committed to our vision to be the educational home that transforms students' lives through economic and social mobility. We are one of eight Hispanic-Serving Institutions in Washington state with Hispanic students representing just under half of our student population. As such, CBC is committed to discovering and enacting innovative ways to intentionally serve Hispanic students while serving all. We center equity in all that we do and seek to attract and retain engaged individuals committed to helping all students be successful in accomplishing their goals.

CBC places a high value on the ability to communicate effectively across cultures, to implement culturally responsive teaching strategies, and model intercultural empathy. Experience in serving Hispanic students is not merely a preference — it is valued at Columbia Basin College. Advanced intercultural knowledge and skills among our faculty is essential to the success of our students and our institution as a whole.

El CBC está comprometido con nuestra visión de ser el hogar educativo que transforma las vidas de los estudiantes a través de la movilización económica y social. Somos una de ocho Instituciones al Servicio de los hispanos en el estado de Washington y los estudiantes hispanos representan un poco menos de la mitad de nuestra población estudiantil. Como tal, CBC se compromete a descubrir y crear formas innovadoras para servir intencionalmente a los estudiantes hispanos, mientras que al mismo tiempo sirve a todos los demás. Nos enfocamos en la equidad en todo lo que hacemos y buscamos atraer y retener individuos que se comprometan en ayudar a todos los estudiantes a tener éxito en el logro de sus metas.

El CBC le da un enorme valor a la habilidad de comunicarse efectivamente a través de culturas, para implementar estrategias de enseñanza culturalmente responsivas, y modelar empatía intercultural. La experiencia en servir a los estudiantes hispanos no es simplemente una preferencia, sino que es algo que se valora en el Columbia Basin College. El conocimiento y las aptitudes interculturales avanzadas entre nuestros profesores son esenciales para el éxito de nuestros estudiantes y de nuestra institución en su totalidad.

Find out more about our diverse and vibrant community! Visit Tri-Cities Tri-Cities Chamber of Commerce Hispanic Chamber of Commerce Benton-Franklin Trends

Here’s how you will support our mission

The Executive Assistant to the Vice President for Administrative Services supports CBC’s mission by providing high-level, confidential administrative and operational support to ensure the smooth functioning of the Administrative Services division. This position manages complex scheduling, communications, records, and contract processes while coordinating key meetings, travel, and events. By exercising independent judgment and maintaining meticulous attention to detail, the Executive Assistant helps align Administrative Services operations with the College’s commitment to excellence, equity, and service to students, employees, and the community.

This position reports directly to the Vice President for Administrative Services.

The salary range for this position is $73,012- $80,706.

This position is receiving applications until February 22, 2026 at 11:59 PM PST. The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.

Primary Responsibilities

• Arrange/coordinate appointments, meetings, itineraries and travel;
• Support the VPAS by coordinating activities and schedules across administrative services;
• Maintain records and organize filing and archive systems to facilitate the expeditious retrieval of information;
• Prepare, process and communicate information regarding personal services contracts and other outside agencies, special off-campus contracts and/or agreements, and other event details;
• Work closely with Facilities and Capital Projects leadership to ensure clear communication and appropriate use of campus facilities and grounds, minimizing disruptions and preventing damage during operations, events, and capital projects;
• Work collaboratively with Department of Enterprise Services staff on project advertisements, contractor bidding, invoice processing, and project closeout activities, as needed;
• File, maintain, and manage construction project records and attend project meetings as necessary;
• Perform a wide variety of complex and responsible administrative and clerical support duties while exercising discretion and maintaining confidentiality;
• Comply with the WAC governing the use of college facilities for instruction, students and community activities;
• Review and make improvement recommendations for Administrative Services policies, procedures, and guidelines;
• Maintain and update various Administrative Services webpages on the College's website;
• Work both independently and collaboratively on special and ongoing projects; and
• Perform other duties as assigned.

Required Qualifications

• Associate's degree or equivalent from an institutionally accredited college or university; and
• Five (5) years of progressive administrative/secretarial experience.

OR

• Bachelor's degree or equivalent from an institutionally accredited college or university; and
• Three (3) years of progressive administrative/secretarial experience.

OR

• Equivalent combination of education and progressively responsible experience that demonstrates the ability to perform the essential duties of the position.

AND

• Three (3) years of experience working in a public facing position;
• Two (2) years of experience working in position(s) demonstrating high-level administrative support skills; and
• In-depth computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); proficiency in the use of other office equipment and software.

PREFERRED QUALIFICATIONS:

• Experience working with Contracts and Agreements;
• Experience working in a higher education setting; and
• Experience with event planning and execution.

COMPETENCIES:

Support for Diversity, Equity and Inclusion: Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;

CBC Shared Commitments: Demonstrates a willingness to work with and support others in completing assignments, accepts constructive feedback, and cooperates with coworkers and supervisors. Shows alignment with CBC Shared Commitments by treating others with respect, communicating and collaborating effectively, pursuing growth and learning, valuing and celebrating contributions, prioritizing wellness, and holding self and others accountable

Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities;

Accuracy: Monitor accuracy of own work; recognizes and corrects errors; maintain accurate records; accomplish tasks thoroughly through concern for all the areas involved, no matter how small; and

Willingness to Learn: Open to learning new methods, obtaining certifications, attending training; participate in cross-training opportunities when assigned; suggest and/or researches new methods; proactively look for training opportunities that would better the position and/or department.

Terms of Employment

Columbia Basin College is unable to sponsor or assume sponsorship of employment visas (e.g., H-1B) at this time. Applicants must be authorized to work in the United States for any employer without sponsorship.

This is a full-time, overtime-eligible, professional staff position. The typical work hours for this position are Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required.

CBC offers excellent medical/dental insurance, life insurance, long-term disability, paid leave, retirement plans, and a variety of benefit options. Please view the “Benefits” tab for comprehensive benefits information.

Successful candidates must meet the following requirements:

• Provide proof of lawful permanent residency or other appropriate work authorization as required by the Immigration Reform Control Act of 1986.
• Disclose any substantiated findings or any ongoing investigations related to sexual misconduct as required by RCW28B.112.080.
• Pass a criminal background check. Note: information learned during the criminal background check will not necessarily preclude employment but may be a factor in eligibility for the position.
• Verify education at the time of hire.
• Maintain an alcohol-free and drug-free workplace during employment.

Other Job Elements

The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

Work Conditions

Work environment includes office and other settings as appropriate. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. There is an occasional need for travel.