"Executive Assistant to VP for Government Affairs & Director, MIT Washington, DC Office"

Posting Description

EXECUTIVE ASSISTANT TO VICE PRESIDENT FOR GOVERNMENT AFFAIRS AND DIRECTOR, MIT WASHINGTON DC OFFICE, Office of the President, provides complex and diverse administrative support to the Vice President for Government Affairs and Director of the MIT Washington Office, including travel, meeting/calendar management, and phone coverage; supports the Senior Policy Advisor and Policy Associate with travel arrangements, expense reporting, and meeting registration; provides support to the Vice President when VP travels to the Cambridge, MA campus; reviews, triages, and files all incoming emails for the VP; works closely with the Operations and Communications Manager; serves as main points of contact for the Washington Office; assists with logistics of Office programs and events (i.e. internship programs and congressional seminars), including creating invitations, tracking responses, registering attendees, identifying locations, coordinating AV set-up, organizing travel, distributing program materials, and arranging for catering; and help maintain the databases containing important contacts for the office.

Job Requirements

REQUIRED: A minimum of seven years of administrative, office, or related experience; High school diploma or equivalent; knowledge of Capitol Hill and the operations of the federal government; excellent organizational and administrative skills and the ability to respond quickly to shifting priorities; excellent interpersonal skills. High school diploma or equivalent along with the ability to build and maintain strong relationships with the internal and external community; strong communication skills, initiative, accuracy, and reliability; ability to work independently and with others in the office to handle sensitive and confidential matters; excellent computer skills, with Macintosh experience preferred; and knowledge of Word and Excel. PREFERRED: Bachelor’s degree; knowledge of PowerPoint, Adobe design tools; and strong internet research skills.

• Job Number: 25526
• Functional Area: Office Support
• Department: Office of the President
• School Area: President & Chairman of the Corporation
• Employment Type: Full-time (Hybrid)
• Employment Category: Non-Exempt
• Visa Sponsorship Available: No
• Schedule: Monday through Friday
• Pay Grade: 8