Executive Assistant

Role type:

Full-time (1 FTE); Fixed term for 12 months

Faculty: Medicine, Dentistry and Health Sciences

Department: Medicine

Salary: UOM 6 $100,847 - $109,163 p.a. plus 17% super

Applications will be reviewed as they are received, and suitable candidates may be contacted prior to the closing date.

• High-impact executive support role within a national stroke research initiative / Collaborate with eminent clinicians and scientists / Hybrid hospital–university environment with structured professional development
• Apply now to play a central role in enabling groundbreaking stroke research and supporting influential clinical leaders.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

You will provide high-level executive support to the Co-Chairs of the groundbreaking Australian Stroke Alliance. You will help coordinate national research activity that advances portable brain imaging and faster treatment for stroke patients.

What you will deliver:

• Provide comprehensive diary, email and travel management to optimise the Co-Chairs’ time and priorities.
• Coordinate ASA Board and committee governance, including agendas, minutes, papers, action tracking and follow-up communication.
• Prepare high-quality correspondence, reports, briefings and presentation materials with strong attention to accuracy and detail.
• Liaise with senior hospital, university and external stakeholders to progress collaborative research projects and funding applications.
• Support research administration including publication records, research reporting, seminar coordination and other activities underpinning ASA strategies.

You may be a great fit if you:

• Hold a relevant tertiary qualification or bring equivalent experience in senior executive support roles.
• Offer substantial experience providing high-level secretarial and administrative support to senior leaders in complex organisations.
• Demonstrate excellent written and verbal communication skills, with proven ability to draft precise correspondence and reports.
• Exhibit advanced proficiency with Microsoft 365, video-conferencing platforms, AV systems and database or research management systems.
• Manage competing deadlines calmly, exercising sound judgement, discretion and initiative while supporting multiple concurrent projects.
• Value collaboration and enjoy working within a small professional team embedded in a hospital–university research environment.

For further information, please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – Department of Medicine - Royal Melbourne Hospital

You will join the Melbourne Brain Centre at Royal Melbourne Hospital, a leading hub for neuroscience research. The Centre hosts the Australian Stroke Alliance, a national MRFF-funded program transforming emergency stroke diagnosis and treatment. You will work closely with eminent clinicians, scientists and professional staff in a dynamic, collaborative environment. The team values integrity, impact and innovation, and supports professional growth alongside meaningful contributions to patient outcomes.

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
• Please upload your responses to the Selection Criteria, found in the Position Description.

Want to know more?

• For queries related to this specific position, contact Kelly Rodger at kelly.rodger@unimelb.edu.au or Sarah Churchill at sarah.churchill@austrokealliance.org.au
• For questions related to our recruitment process email Dijana Pourgoutzidis at hr-careers@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').

Apply today and join a community that’s shaping the future.

Applications close: 6 May 2026 11:55 PM; Melbourne time zone.

Position Description:

PD-JR-012526 Executive Assistant.docx

PD-JR-012526 Executive Assistant.pdf