Executive Assistant

Executive Assistant

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range:

$49,521 - $54,735The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidates education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number: S02828
Competency Level: Contributing
Location of Workplace: CMS Myrtle Grove
Home Department: Center for Marine Science - 30600

Primary Purpose of Organizational Unit:

The University of North Carolina Wilmington's Center for Marine Science (CMS) is recognized both nationally and internationally for conducting research that contributes to the understanding of environmental processes and problems.
Through research, education and outreach, the Center strives to increase knowledge and cultivate public awareness about coastal and marine sciences. This includes a variety of fields such as physical oceanography; marine and coastal biology; marine, atmospheric and natural products chemistry; marine geology; aquaculture; and environmental sciences. Currently there are more than 100 active research programs supported by CMS and over 140 scientists, staff and students broadly associated with the unit. The teaching and research facility located on the Intracoastal Waterway in southeastern North Carolina features state of the art core facilities in spectrometry and spectroscopy, light stable isotopes, biotechnology, aquaculture, DNA and water quality analysis as well as running seawater systems, a coastal workboat fleet and a wide range of oceanographic equipment that are available to all CMS researchers. CMS supports educational programs related to marine science, including the MS Marine Science degree as well as courses and students from various marine-science related academic departments. It also supports several outreach entities, including NC Sea Grant, the NC National Estuarine Research Reserve, and Marine Quest, among others.

Brief Summary of Work for this Position:

The position provides primary support for the Executive Director for the Center for Marine Science including administrative and programmatic assistance.

Responsibilities include:

• Managing the director's calendar, including scheduling appointments and meetings
• Providing correspondence on behalf of the Executive Director to faculty/staff, high level university administration/staff, external stakeholders/partners
• Coordinating events in support of the Executive Director
• Process Executive Director's travel authorizations and reimbursements
• Coordinate CMS leadership team meetings, and keep minutes
• Plan/schedule fall and spring CMS faculty/staff meetings, and State of CMS meeting
• Support Marine Science Council
• Coordinate CMS prospective student tours
• Enter and track work orders
• Maintain/update CMS phone tree
• Facilitate room reservations
• Maintain front office supplies
• Support Executive Director in research activities
• Serve as back-up to Administrative Associate
• Special projects, as assigned

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Excellent organizational skills
• Clearly communicate both verbally and in writing
• Solid foundation in Microsoft Office suite, and ability to quickly learn other University systems
• Ability to multi-task
• Pleasant customer service skills
• Event planning experience

Required Certifications or Licensures:

None.

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00 am - 5:00 pm
Type of Position: Permanent