Executive Director of Operations

The Executive Director of Operations directs and coordinates sensitive and confidential project management support for the Chancellor; manages the administrative affairs of the Chancellor's Office; supports District-wide senior level leadership collaboration and effectiveness; and is responsible for communication and complaint resolution on behalf of the Chancellor.

There is currently one full-time (12 months/year, 40 hours/week) vacancy located at the District Administrative Center in Camarillo, CA.

WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD's mission.

WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT
Generally, salary placement is on the first step of the salary range. Advanced step placement may be granted depending on related education and experience. Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

Representative Duties

• Assist the Chancellor in overseeing the daily activities and needs of the Office of the Chancellor and Board of Trustees; prioritizes and manages the Chancellor's schedule and day-to-day activities of the Office of the Chancellor to ensure timely and effective responses and strategies to critical incidents and events.
• Serve as a liaison between the Chancellor and District executives, community leaders, and the public; communicate on behalf of the Chancellor and ensure follow-through on projects, events, and community meetings.
• Evaluate priorities and disseminate information from the Chancellor to others; research key policy/program matters and suggest positions to be taken on various matters; draft reports, other correspondence, and presentations for internal and external communication.
• Collaborate with senior executives to plan, manage and implement District-wide strategy for strengthening relations with community, business, media, and government stakeholders. In collaboration with other staff members, cultivate relationships with chambers of commerce, regional organizations, legislators, and community stakeholders to promote the District and its interests.
• Monitor state and federal legislation to inform the District of possible impacts on community colleges and assist with policy development and lobbying efforts.
• Research issues and develop position papers on legislative and related issues affecting the District; develop and implement programs to increase the District's voice in legislative activities and advocacy networks.
• Serve as a change champion for assigned District efforts; supports and moves new initiatives forward by resolving issues or obstacles impeding cohesive movement towards organizational goals; provides clear timely communication regarding project scope and status to ensure stakeholder buy-in and mission alignment.
• Coordinate the resolution of issues of a sensitive nature.
• Keep informed of applicable policies, procedures, and regulations which affect the Chancellor's Office and respond accordingly.
• Ensure that District timelines are met through coordination with executives and managers.
• Provide effective assistance in planning, communicating, administering, and evaluating complex District programs, studies, functions, services, contracts, and projects, as well as accomplishing the administrative objectives of the Chancellor and the policy goals of the Board of Trustees.
• Complete comprehensive analytic research, preparing well-written reports, attend Board of Trustees meetings and work sessions, and make effective presentations to the Board of Trustees, other government agencies, commissions, and members of the public.
• Contribute professional administrative and analytical assistance to the Chancellor regarding Districtwide issues, programs, goals and objectives, and/or operations.
• Serve as a management liaison and develops strategic relationships with various boards, committees, and community stakeholder groups.
• Oversee various special projects as assigned by the Chancellor.
• Serve as the District's public information officer.
• Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities.
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes.
• Perform related duties as assigned.

Minimum Qualifications

A bachelor's degree from a recognized college or university AND three years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.

OR

A master's degree in public administration, business administration, educational administration, or closely related field AND two years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.