Full-time, Fixed Term for up to 2 years (Part-time appointments available at 0.8 FTE)
Reference number: 201402501
About the position
As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.
- Play a key role in supporting positive student outcomes
- Experience a dynamic role encompassing a wide range of tasks
- Fantastic benefits package and great Gold Coast location
Executive Officer, Committees
Office of the Registrar
Join Australia’s top university for teaching* and enjoy staff benefits including:
- Free staff car parking
- 36.75 hour standard work week
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Staff wellbeing program
- Free & Confidential Employee Assistance Program available for all staff
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#
Join Bond University as an Executive Officer, Committees and play a pivotal role in supporting the University's academic governance framework. Working within the Academic Secretariat, you will provide high-level executive and secretariat support to key academic governance committees, helping to ensure effective decision-making and the delivery of exceptional outcomes for students and the broader University community.
This is a varied and rewarding role where you'll coordinate committee operations from end to end, including managing schedules, preparing agendas and papers, attending meetings, recording minutes, tracking actions, and maintaining governance records. You'll also contribute to the administration of student appeals and disciplinary processes, providing professional support while managing sensitive matters with discretion, impartiality, and integrity.
Partnering with senior academics, committee chairs, students, and professional staff, you'll be a trusted advisor on committee procedures and governance requirements while contributing to continuous improvement initiatives across the Academic Secretariat.
About the person
We're seeking a highly organised and professional administrator who thrives in a fast-paced environment and enjoys working with a broad range of stakeholders. You bring outstanding attention to detail, excellent written communication skills, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.
To be successful in this role, you will have:
- Relevant tertiary qualifications and demonstrated experience in executive, committee, or secretariat support
- Strong organisational and coordination skills, including experience preparing agendas, papers, minutes, and tracking actions
- Exceptional written communication and document management capabilities
- The ability to build effective working relationships with senior stakeholders and work collaboratively within a team
- Sound judgement, discretion, and the ability to manage confidential and sensitive matters professionally
- Strong proficiency with Microsoft Office applications, including Teams, Word, and Excel
- A proactive approach, with the ability to work independently and adapt to changing priorities
Experience supporting governance committees within a university or similarly regulated environment will be highly regarded, as will an understanding of governance frameworks, policy interpretation, and compliance requirements.
Salary details
The salary for the position commences at $99,108.89 per annum, plus 12% superannuation.
Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.
Additional information
Position-related enquiries can be directed to Natasha Kollosche, Manager - Academic Secretariat on 07 5595 2518 or nkollosc@bond.edu.au
Application and submission details
For further details regarding this appointment, please reference the Position Description and Selection Criteria.
Click Apply Now and Create New Account to get started. You can:
- Upload your Resume – your account will be created automatically, or
- Manually enter your details to set up your account.
Please ensure your application includes:
- A current resume
- A cover letter addressing the Selection Criteria outlined in the Position Description above
For current Bond University staff, apply directly via People Connect, log in with staff credentials, from the Home dashboard select Careers, select the role and apply.
If you require any assistance with your application submission, please visit Applying for jobs at Bond.
Applications close: 11:59pm Sunday 25th October, 2026
Pre-employment checks: Appointment is subject to satisfactory pre-employment checks (including working rights verification, reference checks and a certified copy of your highest qualification). In line with the National Higher Education Code to Prevent and Respond to Gender-based Violence 2025, preferred candidates must complete a Gender-Based Violence (GBV) Declaration, and any offer of employment will be conditional upon the University’s review of the declaration. For more information, please visit our website via this link: Applying for Jobs at Bond
Conditions of employment are offered under a Bond Workplace Agreement (BWA).
Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.
Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at any time during the recruitment process.
For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia
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*Australian Financial Review’s Best Universities Ranking 2024